Overview
Office Administration and PA Jobs in London Area, United Kingdom at N Consulting Global
Title: Office Administration and PA
Company: N Consulting Global
Location: London Area, United Kingdom
Key Responsibilities
A. Administrative Support
• Ensure the office is fully functional, organised, and presentable at all times
• Coordinate IT systems (Wi-Fi, printers, conferencing), office supplies and vendor services
• Support courier/post management and small team events and meetings
• Maintain IT and asset inventory
• Ensure adherence to basic compliance requirements (health & safety, fire norms)
B. HR, Administrative
1. Employee Experience & Connect
• Act as the first point of contact for basic employee/admin queries (London office)
• Facilitate regular employee connects across geographies and track follow-ups/actions
• Support employee engagement initiatives (communications, team events, informal connects, etc.)
2. HR Coordination
• Liaise with India HR team for all local support and execution requirements
• Enable training coordination across teams (sales, practice areas, etc.)
• Facilitate cross-geography connects (UK–US–India) for learning, collaboration, and integration
3. Onboarding Support
• Support on-ground onboarding for London-based hires and visiting employees
• Ensure workspace readiness, basic documentation and induction coordination
4. Data & Analysis Support
• Prepare basic HR dashboards (headcount, attrition, key metrics)
• Maintain trackers for employees, vendors, office/admin costs
• Support data collation and basic analysis in Excel
5. Presentation & Documentation
• Assist in preparing presentations (PPTs), reports and internal documentation
• Support creation of country-specific policy handbooks (including benefits)
• Maintain organised documentation and records repository
C. Personal Assistance
• Basic diary and schedule coordination (as required)
• Travel bookings, visas, and logistics
• Restaurant bookings, events, and local arrangements
• Running errands and handling ad-hoc requests
• Managing expenses, invoices, and reconciliations
2. Vendor & Facilities Coordination
Liaise with building management and external vendors for: Maintenance, repairs, and servicing
Coordinate quotes and ensure timely execution of required work
Be available on-site where required for vendor access / supervision
3. Budgeting & Expense Tracking
• Track and manage utility bills , routine maintenance costs , vendor payments and invoices
• Maintain basic oversight and reporting of expenses
4. Inventory & Readiness
• Maintain adequate stock of household and office supplies
• Ensure readiness ahead of principal or guest visits
• Coordinate deep cleans and setup as required
E. Reporting & Governance
Maintain structured trackers for: Property-related issues
Vendor activities
Administrative and HR tasks
Ensure timely follow-ups and closure of all open items
Uphold discipline in documentation, reporting, and record-keeping
Behavioural Expectations
This role requires maturity, judgement, and ownership over task execution.
• Ownership & Reliability: Takes full responsibility and ensures closure of all tasks
• Discretion & Integrity: Handles confidential information with sensitivity
• Proactiveness: Anticipates needs and addresses issues early
• Attention to Detail: Maintains high standards across office, property, and documentation
• Maturity & Executive Presence: Calm, composed, and able to operate independently
• Coordination Skills: Manages multiple stakeholders seamlessly across geographies
• Problem-Solving: Resourceful and solution-oriented
Core Skills & Competencies
• Excellent time-management skills, with the ability to prioritise effectively across multiple responsibilities
• Strong organisational and coordination skills
• High attention to detail
• Ability to manage vendors, track expenses, and maintain operational discipline
• Strong communication skills (written and verbal)
• Proficiency in MS Office (Excel, PowerPoint)
• Comfort with basic data handling and reporting
Candidate Profile
Minimum 1-2 years of experience in: Office administration / coordination roles PA / EA roles supporting senior stakeholders
Exposure to high-trust, confidential environments (HNIs / family offices preferred)
Demonstrated ability to manage vendors and operations independently
Strong organisational and multitasking skills
Demonstrated stability and longevity in prior roles
Additional Requirements
• Valid passport
• Clean UK driving licence and willingness to travel locally as required
• Eligibility to work in the UK
• Flexibility to provide support beyond core hours when required
