Overview
Office Administrative Assistant Jobs in Indianapolis, Indiana, USA at Milhaus
Milhaus is an award-winning, mixed-use development, construction, and property management company that specializes in Class A, urban, multifamily residential buildings. Headquartered in Indianapolis, Milhaus is comprised of inspired and industrious individuals who are passionate about the development of mixed-use and multifamily communities.
We provide exceptional customer experiences and create solutions for neighborhoods that positively impact communities by providing unparalleled expertise in real estate, investment, development, construction and management.
The Administrative Assistant will provide multi-faceted support to an executive team member(s), as directed, to ensure that goals and objectives are accomplished efficiently. The position also involves providing general office and front desk support of the Milhaus Indianapolis HQ.
Essential Position Functions:
Coordinate complex scheduling and calendar management, including internal and external meetings, conferences, and other miscellaneous requests, as well as content and flow of information to executives.
Provide admin support to ensure efficient operation of the office. This includes greeting guests, answering phones, managing office supplies, maintaining office equipment, ordering meals for meetings, and coordinating vendors.
Assist with set-up and clean-up of internal office gatherings and initiatives.
Oversee the maintenance and organization of the office space. This includes managing facilities, assisting in arranging repairs, and ensuring a clean/organized workspace (for example: keeping the coffee machine in working order, refrigerator clean-outs, etc.).
Manage professional and personal scheduling for executives, including agendas, mail, email, phone calls, client management, travel and other company logistics.
Send internalcommunicationregarding pertinent HQ updates or needs to office team members.
Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
Assist with creating shipping labels and preparation of mail/shipping needs as deemed appropriate.
Maintainprofessionalismand strict confidentiality with all materials.
Requirements
Bachelor’s degree preferred OR 3+ years’ experience in a support role.
Excellent computer skills, including experience with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) preferred.
Ability to efficiently prioritize and manage workload, while working independently.
Exceptional writing, editing, and proofreading skills.
Strong time-management skills and ability to organize and coordinate multiple concurrent projects, while meeting expected deadlines, working extra hours if needed.
Flexible team player, willing to adapt to changes and unafraid of challenges.
Benefits
Health, Vision, & Dental insurance
HSA account with employer match of $500/FSA for dependent care
Short-Term Disability
Company Paid Long-Term leave
Disability and Life Insurance
401K Match
4 weeks accrued PTO
11 Paid Holidays
30% discounts on apartments
Tuition/Certification Reimbursement
WellnessBucks Program
Wellness Programand Competitions
Paid Maternity & Paternity Benefits
Employee Assistance Program
Pet insurance
More!
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Title: Office Administrative Assistant
Company: Milhaus
Location: Indianapolis, Indiana, USA
Category: Administrative/Clerical
