Overview
Office Administrator Jobs in Oshawa, Ontario, Canada at Pure Mechanical Group Inc
Title: Office Administrator
Company: Pure Mechanical Group Inc
Location: Oshawa, Ontario, Canada
About Pure Mechanical Group Inc.
Pure Mechanical Group Inc. is a dynamic and growing mechanical contractor based in Oshawa, specializing in commercial and industrial services across Durham Region and Greater Toronto Area (GTA). We are seeking a proactive Office Administrator to join our team in our fast-paced environment.
Job Type:Â Â Â Â Â Â Â Â Â Â Â Full-time (40 hours per week)
Hourly:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Competitive, based on experience
Hours:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Monday to Friday 9:00 am to 5:00 pm
Location:Â Â Â Â Â Â Â Â Â Â Â Office – 343 Bloor St. W. Oshawa ON L1J 5Y5
Benefits:Â Â Â Â Â Â Â Â Â Â Â Â Eligibility for benefits after 3 months
Position Overview
As the Office Administrator, you will play a key role in supporting the operational efficiency of our team, managing a variety of administrative tasks, and ensuring smooth business operations. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple priorities.
Key Responsibilities
·        Data Entry: Accurately input financial and operational data.
·        Financial Administration: Process QuickBooks entries for expenses, supplier bill payments, and invoicing.
·        Expense Management: Maintain and update expense and equipment lists; scan and upload receipts.
·        Accounts Receivable: Draft and manage invoices in our CRM; Responsible for semi-monthly account statements and respond to customer account inquiries, and ensure timely collection.
·        Financial Analysis: Assist with job cost tracking, profitability analysis, and ad-hoc financial queries.
·        Dispatch Support: Provide backup for dispatching duties, including scheduling work orders and responding to customer inquiries via phone and email.
Candidate Requirements
·        Communication Skills: Strong verbal and written communication abilities, with the capacity to interact effectively with customers and internal teams.
·        Customer-Oriented: Approachable, with a positive and professional demeanor when responding to customer inquiries.
·        Adaptability: Ability to multitask and manage competing priorities in a fast-paced environment.
·        Attention to Detail: High level of accuracy in data entry and financial processing.
Qualifications
·        Post-secondary education, preferably a diploma in Accounting, Business Administration, or a related field.
·        3-5 years of experience in administrative support, with a focus on accounting and office management.
·        Experience with HVACR and/or sheet metal industries are an asset.
·        Proficiency in QuickBooks, Microsoft Office, CRM database and Sharepoint.
·        Knowledge of HVAC products/terminology and experience in a unionized environment is considered an asset.
How to Apply
If you meet the above qualifications and are looking for an opportunity to contribute to a growing and collaborative team, we would love to hear from you. Only candidates selected for an interview will be contacted.
