Overview
Office Administrator Jobs in Dobbs Ferry, NY at Dobbs Ferry Non-profit
A non-profit organization located in Dobbs Ferry, NY is seeking a full-time, in-person, office administrator. The hours are 9:00 am – 5:00 pm on Monday, Tuesday, and Thursday; 10:30 am – 6:30 pm on Wednesdays during the school year (otherwise 9-5); and 9:00 am-3:00 pm on Fridays. The position will start immediately.
Duties:
1. Be the public face of the organization: greet members and visitors
2. Answer phone calls and emails; respond to questions
3. Sort and distribute incoming mail (including providing email notifications to the recipients)
4. Create, edit, and update database accounts for members and participants
5. Work with bookkeeper on donation letters, edit, print, and mail those letters
6. Prepare and send mailings in a timely manner
7. Order and maintain office supplies
8. Prepare reports upon request based on data in our databases
9. Attend to office projects and provide administrative support for other projects
10. Ensure that the office is keeping to its budget
11. Coordinate productively with other staff members, professionals, leadership, and volunteers
12. Maintain organized and professional office environment
Skills/Requirements:
1. Good people person—welcoming and friendly. Able to listen to people and respond to their questions, concerns, comments, over the phone, in person, and by email.
2. Team player—must be able to work collaboratively as part of a team of administrative and professional employees and with the organization’s volunteer leaders and committees.
3. Excellent written and oral skills.
4. Ability to manage both long-term and short-term projects. Able to work on projects and meet deadlines without constant supervision.
5. A high level of discretion and sensitivity is critical to this position. Ability to handle confidential information professionally.
6. Excellent organizational skills and the ability to stay focused. Detail-oriented.
7. Strong computer skills, especially Microsoft 365 suite and Office desktop software. Experience with client relationship management systems or other database management systems a plus.
8. Proficiency with other office equipment, such as copier with booklet-maker, postage meter, folding machine.
9. 3+ years of experience in an administrative/office position preferred.
Please send cover letter and resume to: [email protected]
We are an Equal Opportunity Employer
Job Type: Full-time
Pay: $50,000.00 – $55,000.00 per year
Benefits:
Paid time off
Schedule:
Monday to Friday
Experience:
clerical/office: 2 years (Required)
Ability to Commute:
Dobbs Ferry, NY 10522 (Required)
Work Location: In person
Title: Office Administrator
Company: Dobbs Ferry Non-profit
Location: Dobbs Ferry, NY
Category:
