Overview
Office Administrator Jobs in London Area, United Kingdom at Bespoke Careers
Title: Office Administrator
Company: Bespoke Careers
Location: London Area, United Kingdom
As Office Administrator you will provide support to the project teams and Operations Manager to ensure the smooth running of the office. This is a fantastic opportunity to take on a varied role, and really make it your own.
You will be the first point of contact for all visitors and clients, providing a welcoming and professional environment. There will be the opportunity to take on some project administration as well as supporting with marketing and even HR. Thus is a fantastic opportunity for someone looking to take the next step in thier admintraion career.
Key Responsibilities Ensure the office environment is always well presented, clean and tidy including management of desk hardware and inventory.
Management of office meeting rooms
Be first point of contact for clients and visitors to the office, ensuring a bright and warm welcome to all visitors, and offering refreshments for meetings.
Order catering for internal and external meetings
Manage office consumables, including stationery and kitchen supplies
Assist with recruitment and onboarding
Assist with events
Production of social media content including copywriting and imagery
To assist in the preparation of marketing materials including bids, capability statements, proposals and presentations; using Adobe In Design proficiently when required.
Support project managers with a wide range of administrative duties
Update and maintain central project records
Log and upload project documentation onto relevant project file share systems
Assist with client invoicing and updating project cash-flows.
Manage electronic and manual filing
Arrange project team travel, accommodation and catering when required.
Ensure the CRM system is kept up to date.
Skills and Experience
Prior experience in a similar role, ideally within the architecture, design or construction industry
Knowledge of InDesign and document management systems would be an advantage
Strong organisational skills
Ability to work with people at all levels
Excellent communication, both written and verbal
