Overview
Office Administrator Jobs in Singapore, Singapore at CÉ LA VI
Title: Office Administrator
Company: CÉ LA VI
Location: Singapore, Singapore
The Office Administrator plays a key role in supporting the CEO, CFO, and senior leadership team, while ensuring the smooth and efficient running of daily office operations. This dynamic position calls for outstanding organisational skills, sharp attention to detail, and the ability to collaborate across multiple departments. We are looking for a proactive, polished professional who thrives in a fast-paced environment and brings proven experience in both executive support and office administration.
Administrative Responsibilities:
Provide full administrative support to the CEO and CFO, including calendar management, meeting coordination, and travel arrangements.
Prepare, proofread, and format internal documents, presentations, reports, and correspondence.
Coordinate local and international travel logistics, including visa applications, flight bookings, and accommodation arrangements.
Assist with filing, scanning, photocopying, and general document management.
Support the CEO with personal tasks and confidential matters as required.
Manage internal reimbursements and petty cash claims for directors.
Coordinate local and overseas courier requests.
Office Management Responsibilities:
Oversee daily office operations to ensure a clean, functional, and efficient work environment.
Maintain inventory levels and order supplies, including stationery, pantry items, and staff uniforms.
Manage conference room bookings and scheduling.
Maintain and regularly update the organisational chart, staff directory, and staff picture book.
Qualifications:
Proven experience in executive support and office administration, preferably in hospitality or a fast-paced environment.
Strong organisational, communication, and interpersonal skills, with excellent written and verbal communication abilities.
High attention to detail with the ability to multitask, organise, prioritise work, and meet tight deadlines.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and skilled in document formatting.
Discretion and confidentiality in handling sensitive information.
