Overview
Office Administrator Jobs in Las Vegas, NV at WHASN Red Rock
About the Practice
WHASN Red Rock is a small obstetrics and gynecology practice committed to providing exceptional, patient-centered care. We are seeking an organized and proactive Office Administrator to oversee the daily operations of our practice and support both our clinical team and patients.
Position Summary
The Office Administrator is responsible for managing the business and administrative functions of the practice, including staff supervision, billing oversight, scheduling systems, compliance, and patient experience. This role works closely with the physicians and clinical staff to ensure the office runs efficiently and patients receive timely, high-quality service.
Key Responsibilities
- Oversee day-to-day front office and administrative operations
- Supervise, schedule, and support front desk, billing, and administrative staff
- Manage patient scheduling systems to optimize provider time and minimize wait times
- Work with corporate billing staff to resolve denials and discrepancies
- Ensure compliance with HIPAA, OSHA, and other healthcare regulations
- Handle patient complaints and escalated issues with professionalism and discretion
- Oversee accounts payable/receivable, payroll coordination, and vendor relationships
- Maintain and order office and clinical supplies
- Assist with hiring, onboarding, and training of administrative staff
- Monitor and report on key practice metrics (patient volume, no-show rates, collections, etc.)
- Coordinate with physicians on policy updates, workflow improvements, and practice growth initiatives
- Ensure the office maintains a welcoming, professional environment for patients
- Manage EHR/practice management software administration and troubleshooting
- Ensure licensure, certifications, and credentialing for providers and staff stay current
Qualifications
- High school diploma required; Associate’s or Bachelor’s degree in healthcare administration, business, or related field preferred
- 3+ years of experience in medical office management, preferably in OB/GYN or women’s health
- Strong knowledge of medical billing, coding (CPT/ICD-10), and insurance processes
- Experience with EHR/practice management systems (eClinicalWorks a plus)
- Understanding of HIPAA and healthcare compliance requirements
- Excellent leadership, organizational, and communication skills
- Ability to multitask and problem-solve in a fast-paced environment
- Strong interpersonal skills with a patient-first mindset
Preferred Skills
- Experience with prior authorizations and payer relations
- Familiarity with OB/GYN-specific billing (global maternity billing, ultrasound coding, etc.)
- Bilingual (Spanish or other languages) a plus
Physical Requirements
- Primarily desk-based with occasional walking throughout the office
- Ability to sit/stand for extended periods
Pay: $70,000.00 – $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- Associate (Required)
Experience:
- Healthcare Administration: 3 years (Required)
Ability to Commute:
- Las Vegas, NV 89144 (Required)
Work Location: In person
Title: Office Administrator
Company: WHASN Red Rock
Location: Las Vegas, NV
Category:
