Office Administrator

Overview

Office Administrator Jobs in North Charleston, SC at Benjamin Paul Studio

Overview
We are a high-end custom fabrication company based in North Charleston, known for our dedication to handcrafting quality products for the home. As we continue to grow, we’re looking for a detail-oriented and proactive Administrator to join our team. This role is ideal for someone who enjoys working in a creative, fast-paced environment and wants to make a significant impact on our financial operations.

Core ResponsibilitiesMarketing & Client Administration

• Receive and organize new project inquiries.
• Ensure inquiries are acknowledged and moved through our established process.
• Collect necessary information from prospective clients.
• Maintain accurate inquiry and project information within our systems.
• Maintain a consistent social media presence.
• Manage and oversee Noble Studio rentals

Purchasing & Vendor Coordination

• Send RFQs to vendors and suppliers.
• Track outstanding quotes and follow up when necessary.
• Issue and track purchase orders.
• Coordinate purchasing of materials, hardware, and other project requirements.
• Maintain organized vendor pricing and purchasing records.
• Help ensure materials are ordered when needed and purchasing information is communicated to the appropriate team members.
• Manage consumable inventory

Project Administration

• Create and maintain job packets.
• Maintain organized project documentation in Google Drive.
• Maintain accurate project information and administrative tasks in Asana.
• Assist with preparation and distribution of job reports.
• Collect and organize project information needed by project managers, designers, and production.
• Track company and project KPIs and maintain accurate reporting.
• Help ensure administrative requirements are completed as projects move through the company.
• Maintain production meeting notes and assign action items.
• Scheduling contract labor with the oversight of the Project Director.

People & HR Administration

• Coordinate new employee onboarding.
• Maintain onboarding documentation and checklists.
• Administer PTO requests and maintain accurate PTO records.
• Maintain organized employee documentation.
• Assist with scheduling reviews, meetings, and other recurring personnel processes.
• Maintain team building activities
• Provide administrative support for the BPS hiring process.

Financial & Office Administration

• Collect, organize, and process receipts.
• Maintain accurate documentation for purchases and expenses.
• Coordinate administrative information with the company’s bookkeeper.
• Maintain organized company records and files via Google Drive.
• Oversee invoice reminders
• Order office supplies and oversee general office needs.
• Help maintain and create recurring administrative systems, calendars, and reporting.
• Maintain permitting, licensing, and insurance compliance

Operational Administration

• Work closely with the owner to identify strategic operational improvements and execute them.

Required Skills

• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• High attention to detail.
• Strong follow-through and personal accountability.
• Ability to manage multiple priorities without losing track of commitments.
• Comfortable communicating professionally with clients, vendors, and employees.
• Strong proficiency with Google Workspace, particularly Gmail, Calendar, Drive, Docs, and Sheets.
• Experience working with Asana or a comparable project-management platform.
• Comfortable learning new software and systems.
• Ability to handle confidential company and employee information appropriately.

Core Competencies

• Organized and detail-oriented.
• Proactive and dependable.
• Strong written and verbal communicator.
• Able to manage multiple priorities.
• Takes ownership and follows through.
• Comfortable working independently.
• Proficient with Google Workspace and able to learn new systems quickly.
• Handles confidential information professionally.
• Drives action.

Preferred Experience

• Bookkeeping or accounting-administration experience.
• QuickBooks experience.
• Purchasing or procurement experience.
• Experience supporting a business owner, executive, or senior manager.
• Experience in construction, architecture, interior design, manufacturing, fabrication, or another project-based business.
• Experience developing or improving administrative processes.

What Success Looks Like

Within the first six months:

• New inquiries are consistently acknowledged, organized, and tracked.
• The owner’s calendar and inbox are significantly more organized and require less of his administrative attention.
• RFQs and purchasing requests are sent and followed through without repeated reminders.
• Project documentation, job packets, and Google Drive files are consistently organized.
• Asana accurately reflects the administrative status of active projects.
• KPI and job reporting happens consistently and on schedule.
• Employee onboarding and PTO administration run through documented processes.
• Receipts and purchasing records are consistently organized for bookkeeping.
• Administrative tasks no longer depend on the owner remembering that they need to happen.

About Benjamin Paul Studio

Benjamin Paul Studio is a Charleston-based custom fabrication studio specializing in cabinetry, furniture, architectural metalwork, and highly detailed custom projects.

We are building a team of people who care about the future, live life with curiosity, and who work hard and play hard.

Pay: $55,000.00 – $65,000.00 per year

Benefits:

• 401(k) matching
• Flexible schedule
• Paid time off

Ability to Commute:

• North Charleston, SC 29405 (Required)

Ability to Relocate:

• North Charleston, SC 29405: Relocate before starting work (Required)

Work Location: Hybrid remote in North Charleston, SC 29405

Title: Office Administrator

Company: Benjamin Paul Studio

Location: North Charleston, SC

Category: