Overview
Office Administrator Jobs in Orlando, FL at STEPS (Specialized Treatment, Education and Prevention Services, Inc.
Job Overview
We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that the office runs smoothly and efficiently. Your proactive approach and exceptional organizational skills will support our team’s productivity, enhance client communication, and maintain a welcoming environment for visitors and staff alike. This position offers an exciting opportunity to contribute to a vibrant workplace where your multitasking abilities and technical proficiency will truly shine.
Responsibilities
- Manage front desk operations, greeting visitors and directing phone calls with professionalism and courtesy using multi-line phone systems.
- Oversee calendar management, scheduling appointments, meetings, and coordinating events to optimize team efficiency.
- Maintain accurate records through data entry, filing, and updating spreadsheets using productivity software such as Microsoft Office and QuickBooks.
- Provide exceptional customer support by responding promptly to inquiries via phone, email, or in person, ensuring positive client communication.
- Handle clerical tasks including word processing, proofreading documents, and preparing correspondence with attention to detail.
- Support office management activities by organizing supplies, managing inventory, and ensuring the office environment is tidy and functional.
- Assist with personal assistant duties as needed, demonstrating excellent time management and organizational skills to prioritize tasks effectively.
Requirements
- Proven experience in office administration or related clerical roles with strong office experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with computer literacy and technical proficiency.
- Experience with QuickBooks or similar accounting software is highly desirable.
- Excellent organizational skills with the ability to manage multiple priorities simultaneously.
- Strong communication skills, including phone etiquette and client communication expertise; bilingual abilities are a plus.
- Demonstrated ability to perform data entry accurately and efficiently while maintaining attention to detail.
- Familiarity with multi-line phone systems, filing systems, and general office management procedures.
- Previous experience in customer service or front desk roles that involve high levels of professionalism and interpersonal skills.
Join us as an Office Administrator and become an essential part of a thriving organization dedicated to excellence! Your energy, technical skills, and commitment will help create a productive environment where everyone can succeed.
Pay: $23.61 – $28.44 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Paid time off
- Parental leave
- Retirement plan
Work Location: In person
Title: Office Administrator
Company: STEPS (Specialized Treatment, Education and Prevention Services, Inc.
Location: Orlando, FL
Category:
