Overview
Office Administrator Jobs in Philadelphia, PA at AHEAD
Title: Office Administrator
Company: AHEAD
Location: Philadelphia, PA
AHEAD builds platforms for digital business. By weaving together advances in cloud infrastructure, automation and analytics, and software delivery, we help enterprises deliver on the promise of digital transformation.
At AHEAD, we prioritize creating a culture of belonging, where all perspectives and voices are represented, valued, respected, and heard. We create spaces to empower everyone to speak up, make change, and drive the culture at AHEAD.
We are an equal opportunity employer, and do not discriminate based on an individual’s race, national origin, color, gender, gender identity, gender expression, sexual orientation, religion, age, disability, marital status, or any other protected characteristic under applicable law, whether actual or perceived.
We embrace all candidates that will contribute to the diversification and enrichment of ideas and perspectives at AHEAD.The Office Administrator is responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency. The Office Administrator is the first contact for visitors and an employee resource.
Primary Responsibilities
Oversee all daily office operations, manage administrative tasks and support overall office functions. Ensuring Philly office has adequate supplies and a professional and presentable appearance.
Manage Philly leadership calendars, appointments, travel arrangements, and expenses
Prepare and organize meetings, including agenda creation and documentation distribution for events hosted in the Philly office:
Vendor days
QBRs
External hosted events in office (i.e. Partner QBRs)
Act as a liaison between leadership and internal/external stakeholders, demonstrating professionalism and discretion
Main point of contact for IT Support
Main point of contact for office related maintenance/support i.e. Comcast/package deliveries/document printing and filing/
Collaborate with other AHEAD administrative staff to ensure efficient office operations
Coordinate and organize special events or projects assigned, including assisting and supporting the Marketing team with local events:
i.e. bi-annual or quarterly team building events (Phillies games, Fall Fest, etc.)
Bring Your Child to Work Day
Ordering catering for office lunches/meetings/presentations as required: delivery or local pickup
Managing visitors to Philly office includes ensuring access to our building and suite as well as preparing and booking conference rooms
Handle confidential information with integrity and sensitivity
Qualifications
Proven experience as an Office Administrator or similar role
Professional, business-oriented attitude
Excellent written and verbal communication skills
Strong organizational and time management skills
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Concur experience a plus
Ability to handle sensitive information with confidentiality
Demonstrate exceptional teamwork and customer service
Detail oriented with strong problem-solving skills
This is a hybrid role: expected to be in the office, a minimum of 3 days/week and whenever onsite events occur. Must be local to the Philly office with ability to be in the office with short notice.
This is a hybrid (3 days minimum) onsite position in our new King of Prussia, PA office.
Why AHEAD
Through our daily work and internal groups like Moving Women AHEAD and RISE AHEAD, we value and b…
