Overview
Office Administrator Jobs in Cardiff, Wales, UK at Hays
Hays Recruitment – Exciting Opportunity for an Office Administrator in a Dynamic Sales Environment!
Located in Cardiff or Swansea with hybrid working available.
Basic Salary: £25,000 based on 37.5 hrs a week.
Ensure you read the information regarding this opportunity thoroughly before making an application.
We are offering an exceptional opportunity to gain hands-on experience in a fast-paced administrative role within a globally recognised company. Hays, a leading recruitment specialist operating in 32 countries and listed on the London Stock Exchange as part of the FTSE 250 Index, is looking for someone eager to thrive in a sales-driven culture. Whether you are new to administration or seeking a career change, we welcome applicants from all backgrounds.
Key Responsibilities:
General Administration & Data Management:
Provide vital administrative support to allocated teams and specialisms
Update daily spreadsheets for Directors, Managers, and Consultants
Generate ad-hoc sales and data reports as needed
Update and format candidate CVs
Perform filing, scanning, and printing duties
Assist in preparing and distributing regular reports for your region
Attend internal meetings, taking action points when required
Help coordinate client and candidate events within your region
Support regional and central incentive programs and events
Maintain fee trackers for Directors
Manage email distribution lists for your region
Office Management:
Oversee the maintenance and management of office and IT equipment
Process travel requests for team members
Manage office stationery, collateral, and merchandise as required
Coordinate and support external visitor logistics
Serve as the first point of contact for property-related inquiries
Assist in onboarding new starters by preparing IT equipment, welcome packs and physical desk
Support HR administration tasks related to holidays, absences, changes to contractual details and new starters/leavers
Management of office car diary
Coordinating the office hybrid working rota
What you need to succeed:
Discreet handling of confidential and sensitive information
A commitment to equality, diversity, and inclusion in the workplace
Strong interpersonal and communication skills
Ability to work under pressure and meet deadlines
Detail-oriented with a proactive and flexible approach
Demonstrates professionalism and a customer-focused attitude
Team-oriented with strong systems skills, including proficiency in Microsoft Word, Excel, and Outlook
What we offer:
Access to our Learning & Career Zone for continuous personal and professional development
Flexible hybrid working options
An additional 5 days of holiday per year through our buy-and-sell scheme
Invitations to our exclusive Black Tie Summer Ball and Christmas Parties
Opportunities for global relocation
A broad range of employee well-being initiatives and benefits
Retail discounts, gym memberships, and more
Unlimited access to virtual doctor consultations
Employee loans for tech, travel, and commuting
Paid charity day #Hays Helps and opportunities to engage with our charity partners
Supportive networks, such as Parents@Hays and Hays Pride (LGBTQ+ network)
A strong commitment to social and environmental responsibility
If you’re ready to take the next step in your career with a global leader, apply now and join a company that supports both your personal and professional growth!
Title: Office Administrator
Company: Hays
Location: Cardiff, Wales, UK
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration, Data Entry)
