Overview
Office Administrator Jobs in Brooklyn, NY at SureFlow
About SureFlow
Operating in the UK, EU, and the UAE, SureFlow is transforming how businesses and individuals manage energy consumption. By integrating advanced IoT devices with AI analytics, SureFlow delivers intelligent solutions that reduce energy costs, enhance efficiency, and promote sustainability.
Its AI Energy Suite provides real-time monitoring of electricity, gas, and water — turning data into actionable insights that optimize usage and minimize environmental impact. SureFlow also designs and manufactures custom IoT devices, including smart meters and sensors, delivering end-to-end, scalable, and future-ready systems.
Role Overview
As the Office Administrator, you will manage the day-to-day operations of our Brooklyn, NY office, handling procurement, vendor relations, and external communications as directed by overseas leadership. This is a role with real ownership — you’ll be the operational backbone of the NYC office.
Key Responsibilities
Procurement & Vendor Management
- Process purchase orders for office supplies, equipment, and technology as approved by management
- Research vendors, obtain quotes, and present options to leadership for decision-making
- Coordinate delivery, setup, and maintenance of office equipment and furniture
- Serve as the primary point of contact for external vendors, service providers, and building management
Facilities & Operations
- Manage relationships with utility providers, cleaning services, and maintenance contractors
- Schedule and coordinate office maintenance, repairs, and facility-related services
- Support meeting logistics including room setup, visitor management, and catering arrangements
- Handle incoming and outgoing correspondence, including mail, packages, and courier services
Administration & Reporting
- Maintain office documentation, filing systems, and administrative records
- Keep an up-to-date inventory of office assets and supplies
- Track procurement budgets and submit regular expense reports to management
- Assist with onboarding logistics for new employees at the NYC office
- Handle ad-hoc administrative tasks as directed by the leadership team
What We’re Looking For
Required
- 2–4 years of experience in office administration, facilities coordination, or a similar role
- Strong written and verbal communication skills
- Excellent organization and attention to detail
- Ability to work independently with an overseas-based leadership team
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office software
- Reliable, professional, and comfortable managing multiple tasks in a fast-paced environment
Nice to Have
- Experience with procurement processes and vendor management
- Familiarity with NYC building management and facilities operations
Why Join Us
- Health insurance, 401(k) retirement plan, and paid time off
- Consistent Monday–Friday, 8–5 schedule with no weekend or overtime expectations
- Small NYC office where you have real ownership of operations, not just a cog in the machine
- Work with an international team across the UK, Belgium, and UAE — gain global business exposure
- Growing company in the IoT and clean energy space with room to take on more responsibility as we expand
Position Details
- Location: Brooklyn, NY (in-person)
- Schedule: Monday–Friday, 8:00 AM–5:00 PM
- Compensation: $18–$22/hour, based on experience
- Reports To: Management
How to Apply
Qualified applicants will complete a brief phone screening followed by an in-person interview. Please submit your application through Indeed to be considered. We look forward to hearing from you.
Job Types: Full-time, Contract
Pay: $18.00 – $22.00 per hour
Work Location: In person
Title: Office Administrator
Company: SureFlow
Location: Brooklyn, NY
Category:
