Overview
Office Administrator Jobs in Amsterdam, North Holland, Netherlands at Kaseya
Title: Office Administrator
Company: Kaseya
Location: Amsterdam, North Holland, Netherlands
As a Office Administrator, you will be the face of the company, ensuring a welcoming and professional atmosphere for visitors and employees while maintaining the smooth operation of the office. You’ll be responsible for a variety of tasks ranging from greeting guests to managing office supplies and supporting company events. This role is pivotal in creating a positive environment and ensuring the office runs efficiently.
We are looking for an organized, proactive, and detail-oriented individual who thrives in a fast-paced environment. The ideal candidate will have excellent communication skills, a customer service mindset, and the ability to juggle multiple responsibilities seamlessly.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Front Desk Operations:
Greet visitors, maintain a visitor log, and coordinate with security.
Ensure the reception area is clean, organized, and welcoming.
Manage mail and packages, including receiving, sorting, and distribution.
Validate parking for guests as needed.
Human Resources Support:
Greet and assist new hires during onboarding and training sessions.
Assemble welcome kits and gift bags.
Assist with ID badges, parking passes, and ordering lunch/snacks for new hire events.
Coordinate and plan employee events, including happy hours and holiday parties.
Office Maintenance:
Kitchen:Order and stock kitchen supplies, ensuring kitchens are tidy and well-maintained.
Make coffee and replenish supplies throughout the day.
Track inventory and reorder supplies as necessary.
Bathrooms:Stock restrooms with towels, toilet paper, and air fresheners.
Conference Rooms:Maintain a clean and organized appearance.
Ensure chairs are pushed in, garbage is removed, and A/V equipment is functioning properly.
Restock markers, erasers, and meeting supplies.
Set up drinks, cups, and other meeting essentials.
Vendor Coordination:
Source vendors for office services and coordinate with building management.
Ensure vendors are registered and provide required documentation.
Validate vendor parking when necessary.
General Administrative Duties:
Reserve conference rooms as needed.
Monitor printers for paper and functionality.
Run company-related errands such as picking up supplies or food for meetings/events.
Maintain and update company calendars and employee boards.
Create FedEx shipping labels and manage periodic mailings for marketing materials.
Organize and stock executive fridges and company swag.
Event Support:
Assist with customer meetings, including ordering and setting up EBC lunches.
Support travel planning for executives and special projects.
WHAT YOU’LL BRING:
Strong organizational and multitasking skills.
Ability to speak/read Dutch
Exceptional attention to detail and a proactive attitude.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office tools.
Ability to handle confidential information with discretion.
Customer service mindset with a positive, team-oriented approach.
