Overview
Office Administrator Jobs in Santa Ana, CA at IT Proactive
Accounting/Bookkeeping:
QuickBooks tasks: o Invoicing o Purchase orders o Inventory control
Manage AP/AR:
Review and Audit vendor invoices
Reconcile Company bank accounts
Approve expense reports
Generate and send invoices to clients
Resolve billing issues and concerns for Clients
Maintain client relationships
File Management
Office Administration:
Support management team
Coordinate travel and lodging
Assist with onboarding and terminations
Update and Create training documents
Schedule meetings between management and clients
Document employee concerns/issues
Inventory Management
o Office Supplies
o Hardware
Audit employee permissions and assign annual training
Plan and budget office events
Handle customer and client communications
Create and maintain procedures
Assist with tech team projects
Required Skills/Experience:
1. 2+ years working in an office environment
2. Associated degree preferred
3. Strong knowledge of Microsoft Excel, Word and Outlook
4. Strong knowledge of QuickBooks
5. Excellent written and verbal communication skills
6. Ability to multi-task and prioritize projects
7. Customer Service oriented
8. Task oriented
9. Personal transportation available for light job duties
10. Able to complete complex administrative tasks with minimal supervision
11. Good longevity in current and past positions
12. Use social media and marketing skills (preferred)
Physical Requirements
In General Approx. %Time Spent in each Function
Sitting 80%
Carrying 10%
Lifting 10%
Other Requirements
Ability to lift up to 50 lbs., 10-20 is typical Ability to carry up to 120 feet
Ability to reach up to 6 feet, 2-4 is typical
IMPORTANT NOTICE
This description is not an exclusive or exhaustive list of all job functions that a employee in this position may be asked to perform from time to time. This document does not create an employee contract, expressed, implied or otherwise, and does not alter the “at will” employment relationship of the employer and employee.
Title: Office Administrator
Company: IT Proactive
Location: Santa Ana, CA
Category:
