Overview
Office Administrator Jobs in Casper, WY at Wyoming Symphony Orchestra
Position: Office Administrator
Reports To: Executive Director
Summary of PositionThe Office Administrator serves as the face of the Wyoming Symphony Orchestra’s (WSO) office, ensuring smooth day-to-day operations. This role requires strong organizational skills, attention to detail, and excellent communication abilities to manage financial records, maintain patron and donor databases, and support concert production efforts.
Responsibilities:
Administrative & Financial Management
Maintain accurate records in Blackbaud (Arts People, E-Tapestry) and QuickBooks, including patron information, donations, ticket sales, and financial transactions.
Process payments, deposit checks, and reconcile financial records weekly.
Prepare and mail thank-you letters, gift certificates, and other correspondence.
Order office supplies and ensure office cleanliness and organization.
Answer phone calls, take messages, and assist with inquiries.
Research obituaries to keep donor and patron records up to date.
Proofread programs and meeting notes.
Patron & Ticketing Support
Manage comp ticket requests and reserved concert ticket communications.
Oversee season rollover and maintain ticketing databases.
Check in patrons at all symphonies, POPS, and special events.
Process seat exchange requests and maintain patron records.
Generate reports on ticket sales and attendance.
Concert & Event Coordination
Assist with concert preparations, including setting up the box office and overseeing volunteer ushers.
Distribute posters to businesses in Casper and set up banners at concert venues.
Arrange and deliver food for rehearsals and pick up flowers for performances as needed.
Support post-concert tasks such as ticket counting, banner removal, and venue cleanup.
Compensation & Hours
Hours: Tuesday-Thursday, 1:00 PM – 5:00 PM; Friday, 11:00 AM – 3:00 PM, with additional hours during concert weeks.
Pay: $16 per hour.
Office Closed: Saturday-Monday.
For more information or to apply go to: www.wyomingsymphony.org/careers
Job Type: Part-time
Pay: From $16.00 per hour
Benefits:
Flexible schedule
Paid time off
Professional development assistance
Retirement plan
Schedule:
4 hour shift
Day shift
Monday to Friday
Weekends as needed
Work Location: In person
Title: Office Administrator
Company: Wyoming Symphony Orchestra
Location: Casper, WY
