Overview
Office Administrator Jobs in Fort Lauderdale, FL at O’brien Air Conditioning & Construction Services
About Us
We are q growing HVAC and construction firm dedicated to providing top-tier service and craftsmanship. We are looking for a highly organized, "take-charge" Office Administrator to keep our daily operations running smoothly and support our field technicians and management team.
The Role
You will be the backbone of our office, handling everything from financial data entry to customer service and technician scheduling. The ideal candidate has a background in the trades and is a power user of QuickBooks and Microsoft Office.
Key Responsibilities
- Financial Support: Manage accounts receivable/payable, process invoices, and handle payroll and bank deposits and using QuickBooks.
- Project Coordination: Assist with job proposals, track project progress, and manage the procurement of job permits from local building departments.
- Scheduling & Dispatch: Coordinate technician schedules and service calls to ensure efficient routing and high customer satisfaction.
- Administrative Excellence: Manage professional correspondence via email and phone, maintain digital and physical filing systems, and order office supplies.
- Documentation: Prepare detailed reports, spreadsheets (Excel), and presentations for management.
Required Skills & Qualifications
- Technical Proficiency: Advanced knowledge of QuickBooks and Microsoft Office Suite (specifically Excel, Word, and Outlook).
- Industry Experience: Minimum 2+ years of experience in an administrative role within the HVAC, construction, or home services industry.
- Communication: Exceptional verbal and written communication skills for interacting with clients, vendors, and field crews.
- Organization: Proven ability to multitask and prioritize in a fast-paced, high-pressure environment.
- Self-Motivation: A proactive problem-solver who can work independently with minimal supervision.
Pay: $23.81 – $28.68 per hour
Work Location: In person
Title: Office Administrator
Company: O’brien Air Conditioning & Construction Services
Location: Fort Lauderdale, FL
Category:
