Overview
Office Administrator Jobs in Austin, TX at Coburn and Company
Office Admin (Office & Field Support) for a Construction Company
Location: Austin, TX
Type: Full-Time
Compensation: $20-$24(based on experience) + performance bonus
About the Role:
We are looking for a highly organized and proactive office admin to support our office and field teams.This role is the operational backbone of our company—ensuring billing, time tracking, communication, and day-to-day execution run smoothly.
If you thrive in a fast-paced environment, enjoy solving problems, and take ownership of your work, this role will give you the opportunity to make a real impact.
What You’ll Do:
– Enter accounts payable (AP) into our system (SLT)
– Process subcontractor invoices
– Track and follow up on missing documentation
– Support billing workflows to ensure timely and accurate invoicing
– Perform daily time record cleanup for field employees
– Prepare weekly time record exports for payroll
– Audit work orders for accuracy (time vs work completed)
– Follow up with field team on missing or incorrect time
– Answer phones and manage front desk responsibilities
– Serve as the main office contact for field employees
– Greet visitors and handle incoming requests
– Coordinate communication between office and field
– Track and follow up on tasks across multiple workflows
– Support subcontractor agreements and documentation
– Assist with new employee applications and onboarding paperwork
– Prepare warranty letters and closeout documentation
– Help maintain a clean and organized office environment
– Support team events, birthdays, and office coordination
– Assist with general administrative needs as they arise
What Success Looks Like:
– Billing and payroll processes run accurately and on time
– Field employees submit clean and complete time records
– Subcontractor invoices are processed without delays
– Tasks and follow-ups do not fall through the cracks
– The office runs smoothly without constant oversight
Who You Are:
– Highly organized and detail oriented
– Strong sense of ownership and follow-through
– Able to manage multiple priorities without getting overwhelmed
– Clear and professional communicator
– Proactive—doesn’t wait to be told what to do
– Administrative, operations, or office coordination experience
– Experience with AP/AR, invoicing, or bookkeeping (preferred)
– Experience working with field teams or service businesses (a plus)
– Comfortable learning new software and systems
This role directly impacts:
– Cash flow (billing and payroll accuracy)
– Team efficiency (keeping field and office aligned)
– Customer experience (through timely and organized execution)
You will play a key role in helping our company operate at a high level.
How to Apply: Email [email protected]
Please submit your resume along with a short response to this question:
“How do you make sure nothing falls through the cracks when managing multiple responsibilities?”
Pay: $20.00 – $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Title: Office Administrator
Company: Coburn and Company
Location: Austin, TX
Category:
