Overview
Office Administrator Jobs in Runcorn, England, United Kingdom at Aureos
Title: Office Administrator
Company: Aureos
Location: Runcorn, England, United Kingdom
Office Administrator
Aureos is seeking a proactive and highly organised Office Administrator to support the daily operations of our Preston Brook office.
This is a 12-month fixed-term contract, ideal for someone with strong administrative skills and a keen eye for detail. The successful candidate will play a key role in ensuring the smooth and efficient running of the office, providing a wide range of support across travel coordination, timesheet monitoring, document control, procurement, and facilities management.
This is a varied and hands-on position suited to someone who enjoys working in a dynamic and fast-paced environment.
We are looking for the successful candidate to start in July.
Responsibilities
Support the day-to-day running of the office
Arrange travel and accommodation for staff
Monitor Staff Timesheets via Practice Manager
Monitor Freelance Consultants Timesheets via Practice Manager and report hours to finance
Use of COINS
Monitor and report staff overtime hours to payroll
Minute monthly Management Meetings and record attendance
Raise purchase orders on COINS for office equipment, supplies & operational requirements
GRN purchases orders for completed items
Balance American Express monthly account before authorisation and supply supporting information to Esher Accounts.
Document Control Support
Recording annual leave requests
Managing office supplies (stationary, tea coffee etc)
Weekly fire extinguishers and emergency lighting inspections
Management of the office board room calendars
Organisation of office events
Maintain Membership Subscriptions to RISQS, BSI, CIRAS & RIA
Monitor Stationary Stock and re-order as required
Monitor First Aid Equipment and re-order to meet expiry requirements
Liaise with Office Maintenance Contractors to complete Annual maintenance Checks
Raise Purchase Orders and Complete GRN’s as appropriate
Weekly Checks of Fire Alarm System, AED and Extinguishers and maintain records
Liaise with external suppliers and Finance with regards invoices and payments
Greet guests to the office and ensure they sign in and know the H&S arrangements
Record all staff sickness
Manage training matrix for all staff
Inductions for all new starters
Skills and Experience
Have great organisational skills
Ability to manage multiple tasks
Administration experience
Benefits
Health Cover
Subsistence
Holiday 25 days + Bank Holidays
Equal opportunities
Aureos are an equal opportunities employer, and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age disability, religion, belief, sexual orientation, marital status or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
