Overview
Office Administrator Jobs in Cranford, NJ at Weeks Marine, Inc.
Title: Office Administrator
Company: Weeks Marine, Inc.
Location: Cranford, NJ
Requisition ID:174359
Job Level:Entry Level
Home District/Group:Weeks Marine – Construction
Department:Administration
Market:Marine
Employment Type:Full Time
Position Overview
As a Receptionist in our Cranford, NJ office, you will play a pivotal role in supporting our team with office administration tasks. Your responsibilities will include maintaining office systems, managing supplies, document organization, handling office clerical duties, and providing support services. Additionally, you will be responsible for printing, mail distribution, expense reporting, greeting visitors, answering phones, and assisting with various assigned tasks to ensure the smooth operation of the office.
District Overview
Weeks Marine’s vast reach and deep expertise, combined with the sheer size and diversity of its equipment fleet, enables the company to serve as a one-stop shop for clients in both the private and governmental sectors, providing exceptional customer service, environmental sensitivity, operational efficiency, and a long-standing commitment to safety. Weeks Marine is headquartered in Cranford, New Jersey, and manages a network of regional offices in Louisiana, Texas, Hawaii, Guam, Ontario, and Nova Scotia.
Location
This position will be based out of our DHO in Cranford, NJ.
Responsibilities
The receptionist serves as the initial point of contact for everyone entering the facility
Responsibilities include greeting visitors, answering telephones and directing calls to appropriate party, and assisting with general administrative support functions of the facility
Reconcile expenses accurately to maintain financial records
Coordinate and book travel arrangements for team members
Manage and replenish office supplies, and maintain breakroom facilities
Provide notary services when required
Schedule and organize meetings and appointments
Assist in the execution of special projects as assigned
Qualifications
Minimum of 2 years of relevant administrative experience
Possession of a valid Driver’s License
Proven expertise in supply management and inventory control
Strong organizational and multitasking abilities
Track record of effectively managing budget expenses
Proficiency in generating reports and maintaining records
Exceptional attention to detail
Outstanding customer service skills and a positive attitude
Professional phone etiquette
Advanced skills in Microsoft Word, Excel, and PowerPoint
Ability to handle multiple projects concurrently
Demonstrated capability to work well with diverse personalities
Other Requirements:
Regular, reliable attendance
Work productively and meet deadlines timely
Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
May work at various different locations and conditions may vary.
We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, a…
