Overview
Office Administrator (part-time 20h) Jobs in Valletta, Valletta, Malta at Intertek Italia
Title: Office Administrator (part-time 20h)
Company: Intertek Italia
Location: Valletta, Valletta, Malta
Our Purpose
Bringing quality, safety and sustainability to life
Join our family and be a part of a global network committed to quality, safety & and sustainability!
About us:
Intertek is a leading Total Quality Assurance provider to industries worldwide. Our global network delivers innovative and bespoke Assurance, Testing, Inspection, and Certification solutions for our customers’ operations and supply chains.
We’re growing fast in Malta. Our Intertek Caleb Brett business, the world leader in Cargo inspection and testing, is looking for an energetic, fast learner, and team player to join our amazing crew.
This is a fantastic opportunity to join a highly successful team and be part of the adventure.
Join us as an Office Administrator, supporting our team in Malta! Invoicing in Intertek is a core process related to the type of main service, customer, location, and additional services rendered.
What’s waiting for you:
act as the reference person in Malta, for the European finance team
Collect all accounting documents in an organized way (bank statements, payments executed, collections received, expense reports if any, payroll statement for accounting booking, supplier invoices, etc) and send them to the EU finance team
Manage relationships with the payroll team, auditors, and local authorities
Manage relationships with local banks and execute payments
prepare the accruals relating to core business (revenues not billed, costs not received)
Manage supplier billing invoicing, verification of agreed rates, and completeness of documentation provided
Data collection for monthly salary processing, liaising with the external Payroll Studio (vacation, sickness, timesheet)
Office management activities include waste management, maintenance of office equipment, supplier sourcing, and rating, management of incoming goods and records in the stock management system, and liaison with shippers and couriers, purchase orders, quality non-conformity reports to suppliers
Requirements
What are we looking for:
Bachelor’s degree in economics or equivalent
Previous experience gained in a Finance Dept, in managing supplier invoicing gained in a Finance Dept. A background in general affairs, procurement, and HR data collection is a plus
Fluent English language, verbal and written
Good skills in Excel
Strong Customer service skills
Precision and attention to detail
Preferential title: knowledge of Italian language
Benefits
Excellent working environment
Competitive salaries
Professional development opportunities
Continuous training
Part time employment, 20h/week
Company locations:
Malta, Marsa.
Join our team and make a difference with #Intertek!
Check us out!
