Overview
Office Adminstrator Jobs in Calgary, Canada at Mott MacDonald
Mott Mac Donald is seeking a detail‑oriented and proactive Office Administrator for the Calgary office. The role is ideal for individuals passionate about office management and eager to develop within a dynamic project delivery environment. The successful candidate will support various business teams, while ensuring day‑to‑day office activities and requirements are managed and functioning at all times.
Responsibilities
- Support business development and account management activities by maintaining CRM data, updating opportunities, and assisting with the planning and delivery of local events
- Assist with bid searching through relevant bid portals across our core markets
- Support the preparation of client‑facing materials, including presentations and marketing documents, in collaboration with project and marketing teams
- Provide business and project support through document preparation, formatting, and coordination of deliverables
- Manage office‑related financial administration processes, including timesheets, invoices, purchase orders, and expenses, ensuring accuracy and compliance
- Coordinate meetings and team activities, including scheduling, logistics, and catering arrangements
- Coordinate travel arrangements, including flights, accommodation, and ground transportation
- Maintain efficient office operations, including mail management and ensuring a professional and well‑functioning workplace environment
- Serve as a first point of contact for visitors, supporting a positive and consistent business image
- Carry out general administrative and project tasks as required
Requirements
- Bachelor’s degree or diploma in business administration or similar is preferred
- Minimum of 3‑5 years experience in a business or project administration role, ideally in a professional services organization
- Experience working in a large, diverse organization is an asset
- Experience supporting business development, project administration or document control processes
- Proficiency in Microsoft Office applications (Word, Excel, Teams, Outlook, PowerPoint)
- Strong organizational and time management skills
- Good written and verbal communication abilities
- High attention to detail, especially in document formatting and data handling
- Energetic, enthusiastic, and proactive approach to work
- Flexible and adaptable in a dynamic environment
- Ability to manage multiple tasks and prioritize effectively
Collaborative team player with a supportive mindset
- Demonstrate willingness to learn new project support processes and tools
The expected salary range for this position is from $67,000 to $82,000.
This posting is for an existing vacancy.
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Title: Office Adminstrator
Company: Mott MacDonald
Location: Calgary, Canada
Category: