Overview
Office and Travel Administrator Jobs in Chicago, Illinois, USA at TradeStation
#We Are Trade Station
Who We Are:
Trade Station is an online brokerage firm seeking to level the playing field for self-directed investors and traders, empowering them to claim their individual financial edge. At Trade Station, we’re continuously pushing the boundaries of what’s possible, encouraging out-of-the-box thinking and relentless search for
innovation
.
What You’ll Be Doing:
Office Administration
Answer, screen, and respond effectively to inquiries and requests via phone, in person or email
Assist in Security set up for new hires
Provide administrative support to the Branch Manager
Main point of contact for building management
Schedule and assist with meetings and coordinate conference logistics for all offices
Responsible for maintaining Client Experience Team attendance tracking/reporting
Support the office management function, maintaining computer-based and paper files, and opening/distributing/routing mail for the office
Maintaining first aid kit, ordering/maintaining kitchen, and office supplies
Assist HR in coordinating employee and company events such as holiday parties and any other company celebrations
Assist with Executive expense reports and reconciliation of American Express statements for management team as needed
Compile and update PowerPoint for quarterly employee meetings
Travel Administration
Primary point of contact with Travel Agency; responsible for maintaining Travel Policy and Guidelines, and monitoring usage of company travel resources
Review all Travel for Trade Station Group Companies
Reconcile travel reports monthly; this includes oversight of unused tickets and travel booked outside of the automated system
Maintain and update traveler profiles
Maintain travel vendor relationships and contracts
Trouble shoot any issues related to travel
Book/oversee travel for the Executive Team
Coordinate hotels, accommodations, and transportation for any out-of-town staff and contractors during local meetings
The Skills You Bring
:
Ability to relate to individuals at all levels using tact and good judgement and maintain the utmost confidentiality
Demonstrate computer proficiency using MS Office (Word, Excel, Access, PowerPoint), and Internet/e-mail
Strong organizational, verbal, and writtencommunication skillsand solid interpersonal skills with the ability to buildcollaborativeworking relationships
A team player who demonstrates considerable latitude andflexibilityin carrying out assigned tasks and energetic, hard-working, self-motivated
Must be decisive, action- oriented with an ability to follow through
Ability to handle multiple projects simultaneously in a deadline-oriented environment with theflexibilityfor extended hours when necessary
Ability to work independently and resolve problems and must understand that all duties are highly confidential and require broad and comprehensive knowledge of efficient business practices and office management
Desired Qualifications
:
College degree or equivalent experience
2 – 3 years of relevant experience in reception and office administration
Excellent customer service skills
What We Offer
:
Collaborative workenvironment
Competitive Pay
Yearly bonus
Generous 401k plan
Comprehensive benefitsfor you and your family starting Day 1
Generous PTO and Sick Time plan
Flexible workingenvironment
Free Trade Station account, as well as f…
Title: Office and Travel Administrator
Company: TradeStation
Location: Chicago, Illinois, USA
Category: Administrative/Clerical
