Overview
Office Assistant Jobs in Union, NJ at Sweet Influence Inc.
SWEET INFLUENCE INC.
JOB VACANCY – OFFICE ASSISTANT
Union, New Jersey | Full-Time | Monday – Friday | 9:00 AM – 5:00 PM
$20.00 – $23.00 per hour, based on experience and qualifications
Sweet Influence Inc. is seeking a dependable, organized, detail-oriented, and professional Office Assistant to support the efficient day-to-day operations of our office.
KEY RESPONSIBILITIES
· Answer incoming phone calls and respond to emails professionally.
· Welcome visitors and direct them appropriately.
· Schedule appointments and assist with calendar management.
· Organize timesheets and maintain accurate physical and electronic records.
· Schedule and enter client service hours using HHAeXchange.
· Perform data entry and update company databases and records.
· Assist with employee and client documentation and maintain organized filing systems.
· Manage office supplies and receive, sort, and distribute mail and deliveries.
· Assist with meetings, including scheduling, agendas, and meeting minutes.
· Provide administrative support to management and other departments.
· Maintain strict confidentiality of client, employee, and company information.
· Help maintain a professional, clean, organized, and efficient office environment.
· Perform other administrative duties as assigned.
QUALIFICATIONS & SKILLS
· Associate’s or Bachelor’s degree preferred.
· Previous office or administrative experience preferred.
· Healthcare, home care, or DDD administrative experience is a plus.
· Experience with HHAeXchange is strongly preferred.
· Proficiency in Microsoft Office and/or Google Workspace.
· Strong computer, data-entry, record-keeping, and communication skills.
· Excellent organization, time management, attention to detail, and accuracy.
· Ability to multitask, prioritize assignments, meet deadlines, and work independently.
· Must be dependable, punctual, professional, and able to maintain confidentiality.
EMPLOYMENT REQUIREMENTS
Successful candidates must be able to complete all applicable pre-employment screening, background checks, and employment documentation required for the position.
HOW TO APPLY
Interested and qualified applicants should submit a current resume and contact information to Sweet Influence Inc. Please include “Office Assistant Application” in the subject line.
Sweet Influence Inc. is an Equal Opportunity Employer.
Pay: $24.03 – $28.94 per hour
Work Location: In person
Title: Office Assistant
Company: Sweet Influence Inc.
Location: Union, NJ
Category:
