Overview
Office Assistant Jobs in North Chatham, MA at V.N Lazic Construction
Job Summary
V. N. Lazic Construction Inc. is seeking a proactive, organized, and dependable Office Manager / Operations Coordinator to support our growing construction company.
This role is ideal for someone who enjoys organization, communication, scheduling, problem-solving, and helping a business run efficiently. You will work directly with the owner and become an important part of daily operations by managing office administration, scheduling, subcontractor compliance, vendor communication, JobTread project management, invoicing coordination, and project support.
We are looking for someone who takes initiative, learns quickly, communicates professionally, and enjoys creating systems and keeping things organized. This position offers an opportunity to grow with the company and take on increasing responsibility over time.
This position offers an opportunity to grow with the company and take on increasing responsibility over time. Compensation will be based on experience, qualifications, and demonstrated ability to contribute to the team.
Position Details
- Full-time, hourly position
- Monday–Friday
- 8:30 AM – 4:30 PM
- Includes a paid 30-minute lunch
- Pay:$25-$30 per hour, depending on expirience
Benefits
- Health insurance plan
- Paid Time Off
- Annual performance and compensation review
ResponsibilitiesAdministrative & Office Support
- Answer phones and respond to client inquiries
- Manage emails and messages as needed
- Maintain organized digital and physical filing systems
- Keep office records accurate and accessible
- Ensure office supplies are stocked and organized
- Assist the owner with daily administrative tasks
- Maintain professional communication with clients, vendors, and subcontractors
Scheduling & Operations Support
- Schedule inspections with local municipalities
- Track permit and inspection timelines
- Assist with calendar management and scheduling
- Coordinate meetings, appointments, and project activities
- Learn company procedures and gradually take ownership of operational tasks
- Help keep projects moving by following up on outstanding items
JobTread, QB & Project Administration
- Maintain and update project information in JobTread
- Create and manage jobs, contacts, and project records
- Upload and organize project documents, permits, contracts, and photos
- Track project progress and ensure information remains current
- Assist with proposal, change order, and project documentation management
- Support workflow organization and task tracking within JobTread
Subcontractor Compliance
- Track and maintain current insurance certificates for subcontractors
- Ensure required documentation is collected before work begins
- Maintain organized subcontractor records
- Monitor compliance documentation and renewal dates
Vendor & Procurement Support
- Request pricing and material quotes from approved vendors
- Communicate with supplier representatives
- Organize and compare vendor pricing
- Assist with purchasing coordination and material tracking
Accounting & Invoicing Coordination
- Organize receipts, invoices, and supporting documentation
- Coordinate with the company’s accountant and bookkeeping professionals
- Assist with preparing customer invoices and payment requests
- Track outstanding invoices and follow up on payment status
- Maintain accurate records for company expenses and project costs
- Assist with payroll-related administrative tasks and record keeping
- Gather and provide requested financial information and documentation
Qualifications
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Professional and positive attitude
- Ability to manage multiple priorities and deadlines
- Self-motivated and proactive
- Comfortable using computers, email, and office software
- Strong follow-through and problem-solving abilities
Preferred Qualifications
- Experience with JobTread, Buildertrend, CoConstruct, or similar construction management software
- Experience in office administration, project coordination, or operations support
- Experience in the construction, remodeling, or trades industry is a plus
- Familiarity with invoicing and project documentation
Success in This Role Looks Like
- Office operations run smoothly and efficiently
- Scheduling is organized and proactive
- JobTread information is accurate and up to date
- Invoices and documentation are processed promptly
- Subcontractor compliance remains current
- Vendors and clients receive timely communication
- Administrative tasks are completed without constant oversight
- The owner’s workload is significantly reduced
Why Join Us?
At V. N. Lazic Construction Inc., we’re building more than projects—we’re building a company known for quality, integrity, and professionalism. This is an opportunity to become a key part of a growing business, work directly with ownership, and develop into a long-term leadership role within the company.
Job Type: Full-time
Pay: $25-$30 per hour, depending on expirience
Expected Hours: 35-40 per week
Work Location: In Person – North Chatham, MA
Benefits:
- ICHRA
- Paid time off
- Professional growth opportunities
Core Values: Integrity Accountability Continuous Improvement Professionalism Teamwork
Pay: $24.95 – $30.05 per hour
Benefits:
- Health savings account
- Paid time off
Work Location: In person
Title: Office Assistant
Company: V.N Lazic Construction
Location: North Chatham, MA
Category:
