Overview
Office Assistant Jobs in Long Beach, CA at City Wide Facility Solutions
City Wide SWLA is a fast‑growing franchise of City Wide Facility Solutions, delivering best‑in‑class managed building maintenance services across Southern California. We’re seeking a proactive, highly organized Executive Assistant to partner with our leadership team, drive client communications, support finance operations—and now help recruit independent contractors and nurture new business leads.
Spanish speaker is a big plus.
Requirements
Executive & Client Support
Prepare/send client proposals, request POs, and follow up on approvals.
Manage executives’ calendars, schedule client‑facing meetings, and coordinate travel logistics.
Liaise between leadership, sales, and operations teams to ensure timely delivery of client commitments.
Finance & Accounting Liaison
Generate customer invoices with accounting; follow up on outstanding receivables.
Collaborate on vendor invoice processing and AP batching.
Manage Accounts Payable and Accounts Receivable processes
IC Recruiting & Talent Acquisition
Source, screen, and onboard independent contractors: post openings, manage ATS, schedule interviews.
Coordinate background checks, verify certifications/licenses, and maintain contractor database.
Serve as recruiting point‑person: craft job postings, track applicant pipeline, and facilitate offer letters/agreements.
Partner with operations managers to forecast workforce needs and build talent bench.
Office & Project Administration
Oversee front‑office operations: answer phones, and manage correspondence.
Coordinate office supplies, facility needs, and vendor relationships.
Maintain physical/electronic filing systems with confidentiality.
Support special projects—research, data gathering, and report compilation—to drive strategic initiatives.
Other projects to support business operations as needed
Benefits
Competitive salary with performance‑based bonuses.
Benefits: medical, dental, vision, 401(k).
Career‑growth opportunities within a national franchise.
Collaborative, supportive culture that values initiative.
Title: Office Assistant
Company: City Wide Facility Solutions
Location: Long Beach, CA
Category:
