Overview
Office Assistant Jobs in Freeport, NY at IVS, Inc
Job Summary
We are seeking a proactive and organized Office Assistant to join our dynamic team! This energetic role is vital in ensuring the smooth operation of daily office activities, providing exceptional support to staff and clients alike. The ideal candidate will bring strong administrative skills, technical proficiency, and a positive attitude to create an efficient and welcoming environment. If you thrive in a fast-paced setting and enjoy multitasking with precision, this opportunity is perfect for you!
Duties
- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Perform data entry and maintain accurate records using spreadsheets and productivity software such as Microsoft Office and Word processing tools
- Support office management tasks, including organizing files, scheduling appointments, and coordinating meetings
- Handle clerical duties like proofreading documents, preparing correspondence, and managing office supplies inventory
- Assist with client communication and customer support to ensure positive interactions and timely responses
- Utilize QuickBooks for basic bookkeeping tasks such as invoicing and expense tracking
- Maintain a well-organized workspace by managing incoming mail, emails, and office documentation efficiently
Qualifications
- Proven experience in office administration or clerical roles with a strong background in office management
- Excellent computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets
- Technical proficiency in using multi-line phone systems and office productivity software
- Bilingual abilities are highly desirable to support diverse client interactions
- Strong organizational skills with keen attention to detail for proofreading and data entry tasks
- Demonstrated customer service skills combined with effective phone communication and phone etiquette
- Personal assistant or front desk experience is a plus; previous experience with QuickBooks or similar accounting software is advantageous
- Ability to prioritize tasks efficiently while managing time effectively in a busy environment
Join us in creating an energetic workplace where your organizational talents will shine! We value our employees’ contributions and are committed to fostering a supportive environment that promotes growth, collaboration, and success.
Pay: $18.00 – $20.00 per hour
Work Location: In person
Title: Office Assistant
Company: IVS, Inc
Location: Freeport, NY
Category:
