Overview
Office Assistant Jobs in Chicago, IL at The Equus Group
Title: Office Assistant
Company: The Equus Group
Location: Chicago, IL
Our client is a respected investment management firm known for delivering thoughtful, client-focused financial solutions. They manage assets for individuals, families, and institutions with an emphasis on integrity, performance, and personalized service. As they continue to grow, they’re seeking a detail-oriented and proactive Office Assistant to join their dynamic team.
Position Summary:
The Office Assistant plays a vital role in supporting the day-to-day operations of the firm. This position ensures a smooth, professional, and organized work environment, while also providing administrative support to various departments.
Key Responsibilities:
Greet clients, visitors, and vendors in a professional and friendly manner
Answer and direct phone calls and manage general email inquiries
Manage office supplies inventory and place orders as needed
Organize and maintain physical and digital filing systems
Coordinate mail, shipping, and courier services
Assist with scheduling meetings and preparing conference rooms
Support the preparation of reports, presentations, and documents
Help with event planning and coordination for internal and client-facing events
Perform general administrative duties and ad hoc tasks as assigned
Qualifications:
Bachelor’s degree
1–2 years of experience in an administrative or office support role
Strong organizational and time management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Professional demeanor and strong interpersonal skills
Ability to handle confidential information with discretion
What They Offer:
Competitive salary and benefits package
Opportunities for professional development
A supportive, collaborative workplace culture
Exposure to the financial services and investment management
The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.
