Overview
Office Assistant- Construction Jobs in Tucson, Arizona, USA at ZipRecruiter
Job Description
We are seeking a competent and adaptable office assistant to help with the daily administrative duties of the company. The ideal candidate will be self-motivated and work efficiently under pressure to complete the daily tasks required.
Responsibilities:
All data entry of jobs into the job management systems
First person to answer office phones, take in new jobs, and research customer inquiries
Communicate progress of open jobs with other Project Managers/Operations Managers
Record minutes at weekly manager meetings and post them for manager review
Must have advanced computer, smartphone, and electronic communication skills (i.e., email, texting, etc.)
File documents and update job tracking system
Excellent customer service and effective communication skills.
Submit all required forms to specific client programs for fund release
Attend educational training for specific client programs
Communicate with clients to request all required signed documents
Make collection calls and process credit card payments
Experience with Quick Books
Consistent communication with program administrators to ensure program guidelines are met
Upload/download and scan documents
Education/Experience:
At least one year of general office assistant experience in the restoration/reconstruction industry
Experience with Quick Books
Excellent organization and time management skills
Excellent follow-up skills and attention to detail
Company Description: We are a company specializing in commercial and residential restoration and repair services. Our team has more than 25 years of combined industry experience and necessary skills to tackle the toughest jobs.
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Title: Office Assistant- Construction
Company: ZipRecruiter
Location: Tucson, Arizona, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Admin Assistant, Office Assistant)
