Overview
Office Assistant I (City Clerk’s Office) Jobs in Troy, MI at City of Troy Michigan
Full Job Description
Office Assistant I
City Clerk’s Office
Starting $41,808 – $46,280 per year
Maximum (as of 7/1/2023) $51,158/yr.
Per 2023-2025 MAP* contract
Contract Negotiations in Progress
Excellent medical, vision, and dental coverage effective date of hire
Retirement plan includes 401a and Health Savings Plan with employer contribution
The mission of the City Clerk’s Office is to build trust and confidence by promoting transparency with access to public records; ensuring access to free, fair, and secure elections for all voters; securing vital records for events in Troy; providing records management services to all City departments including City Council; and, providing excellent customer service to all internal and external contacts.
DUTIES
Provide customer service by answering phone calls, greeting and assisting customers, and responding to requests for applications and information.
Perform data entry with emphasis on Microsoft Applications, New World Systems cashiering, OnBase database and Qualified Voter File.
Use a computer, printer, copier, and election equipment.
Work with licensing, elections, vital records, Freedom of Information Act (FOIA), and City Council agenda preparation.
Performs daily cash management activities, processes bill payments.
Receive and distribute all incoming mail for all departments.
Exercise discretion with sensitive and/or confidential information encountered.
Elections require overtime on and around Election Day(s).
Performs related duties as assigned.
REQUIREMENTS
High school graduate or GED equivalent.
Must be able to perform several duties concurrently, switch between tasks effortlessly, perform accurate work in the midst of frequent interruptions and adapt to changing priorities.
Maintain high confidentiality at all times due to sensitive information within the department.
Strong attention to detail.
Proficiency with Microsoft Word, Excel, Outlook, and Adobe Acrobat.
Excellent customer service, organizational and communication skills.
Must possess a valid Michigan driver license with a good driving record (based on City of Troy standards).
As a condition of employment, the successful candidate must pass a background and pre-employment physical including drug screen, including marijuana.
PREFERENCES
Prefer previous clerical experience and related experience such as elections and confidential documents (i.e. vital records, council meeting documents).
APPLY
Applications are available at www.troymi.gov/jobopenings
The Michigan Association of Police (MAP) bargaining unit represents this position. There may be contract language which could impact the selection process.
AN EQUAL OPPORTUNITY EMPLOYER: The City of Troy is committed to providing equal opportunity employment to all applicants. The City of Troy will consider all qualified applicants for employment regardless of race, religion, color, sex, sexual orientation, gender identity or expression, height, weight, marital status, national origin, age, disability, or veteran status or any other basis protected by federal and state law.
Title: Office Assistant I (City Clerk’s Office)
Company: City of Troy Michigan
Location: Troy, MI
Category:
