Overview
Office Assitant Jobs in Honolulu, HI at IL Gelato Hawaii
Office Assistant – Food Manufacturing (Honolulu, HI)
About Us
We are a growing gelato production business looking for a detail-oriented and proactive Office Assistant to support daily operations. You will play a vital role in assisting with order management, dispatching deliveries, maintaining inventory, and handling administrative tasks to keep our business running smoothly.
Key Responsibilities
Provide excellent customer service and assist with order processing.
Support gelato production scheduling with the Production Team.
Help manage inventory records in QuickBooks, including supplies and ingredients.
Assist with delivery coordination, including organizing routes and dispatching drivers.
Help stage and load items for delivery.
Receive and check in vendor deliveries.
Perform basic bookkeeping (A/R & A/P) in QuickBooks.
Maintain records, logs, and office files.
Assist with vehicle maintenance paperwork.
Contribute to a positive and productive team culture.
Skills & Qualifications
Strong customer service and communication skills.
Ability to stay organized and work efficiently in a fast-paced environment.
Attention to detail and ability to multitask.
Proficiency in QuickBooks, Excel, and email management (Gmail/Outlook).
Basic knowledge of Oahu’s geography for dispatching deliveries.
Understanding of office operations and management.
Ability to perform occasional light to medium physical tasks.
Education & Experience
1+ years of office or administrative experience.
Experience in customer service and basic bookkeeping (A/R & A/P) in QuickBooks.
Familiarity with handling high email volumes using Gmail or Outlook.
Experience using Excel in a business setting.
Oahu area dispatching experience is a plus.
Restaurant or production kitchen experience is a plus.
Associate degree or equivalent experience (Bachelor’s degree a plus).
If you are detail-oriented, organized, and ready to support a dynamic team, we’d love to hear from you!
Apply today!
Job Type: Full-time
Pay: $35,000.00 – $55,000.00 per year
Benefits:
401(k)
Dental insurance
Flexible schedule
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
Title: Office Assitant
Company: IL Gelato Hawaii
Location: Honolulu, HI
Category:
