Overview
Office Coordinator Jobs in Machesney Park, IL at Electroform
Job Summary:
The Office Coordinator role is a blend of reception and administrative duties, contributing to the overall efficiency of our company. The ideal candidate will be organized, self-motivated, and eager to learn new processes while supporting daily operations.
Duties and Responsibilities:
Greet visitors, clients, and vendors in a professional and friendly manner.
Answer and direct phone calls to appropriate staff.
Handle general inquiries and provide basic information to customers and visitors.
Assist in setting up new manufacturing jobs in the system.
Coordinate with the production team to ensure proper scheduling and job setup.
Process and close purchase orders in the system, ensuring accuracy.
Enter accounts payable information into the system to ensure timely and accurate processing.
Communicate shipping details and tracking information to customers.
Manage all aspects of shipping, including LTL, UPS, FedEx, USPS, and international shipments.
Ensure proper documentation and tracking for all outbound shipments.
Coordinate with the logistics team to ensure timely delivery.
Provide administrative assistance to various departments as needed.
Maintain organized files, records, and systems for quick access and efficient workflows.
Keep office supplies stocked as well as break room supplies
Required Skills and Abilities:
Strong attention to detail and accuracy.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Self-motivated with a strong desire to learn and grow in the role.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other standard office software.
Ability to work independently and as part of a team.
Customer service-oriented with a professional demeanor.
Education and Experience:
High School Diploma required
Basic knowledge of accounts payable, purchasing processes, and manufacturing systems is a plus.
Previous shipping experience is a plus.
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Schedule:
Day shift
Work Location: In person
Title: Office Coordinator
Company: Electroform
Location: Machesney Park, IL
