Overview
Office Coordinator Jobs in San Francisco, California, USA at Jobleads-US
Job Category:
Administrative & Support Staff
Requisition Number: OFFIC
001187
Posted: March 3, 2025
Employment Type: Full-Time
Location: San Francisco, CA 94111, USA
Description
For more than 45 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government. Founded with deep roots in real estate, the firm has leveraged that foundation to grow and build prominent practices across various industries and markets. Our firm’s success is driven by our commitment to hiring and developing top talent, ensuring a team that delivers exceptional work and service to our clients.
About the Position
The Office Coordinator provides a wide range of administrative support to the entire firm. This position is primarily responsible for the overall efficiency of the San Francisco office while representing the Firm in a polite, professional and courteous manner and preserving high standards of confidentiality.
Essential Duties and Responsibilities
Serve as a key point of contact for Chief Administrative Officer and firm personnel regarding general administrative queries.
Answer telephones and assist firm personnel in obtaining information from callers.
Greet and welcome clients/guests, assisting with signing in to the visitor tracking system.
Establish and maintain relationships with vendors, ensuring consistent quality services and managing invoices.
Schedule and reserve conference rooms and coordinate logistics for meetings.
Coordinate office events and prepare correspondence and reports.
Act as a resource to all team members and guests regarding firm policies and procedures.
Coordinate with IT department for technology issues.
Order food for meetings and events while considering dietary restrictions.
Maintain office events calendar and distribution lists.
Serve on the Crisis Management Team for the San Francisco office.
Update and maintain office phone lists and floor plan.
Collaborate with Facilities to report and track maintenance issues.
Schedule and coordinate regular peer meetings.
Perform various administrative tasks to support firm personnel.
Retain a notary commission and perform notarial acts for Firm business.
Work collaboratively with all offices and departments.
Perform additional duties as requested.
Education and/or Experience
High School Diploma required.
1-3 years of relevant experience.
Law firm or professional services firm experience strongly preferred.
Qualifications
Proficient in Word and Excel.
Excellent communication skills, both written and verbal.
Attention to detail is a must.
Must be organized and able to multitask.
Ability to exercise judgment and maintain good working relationships.
Ability to work under pressure and balance multiple priorities.
Problem solving and interpersonal skills with experience in providing complex, confidential administrative support.
Flexibility and adaptability in a changing environment.
Other Duties
This job description is not designed to cover all activities, duties or responsibilities required of the employee. Duties may change at any time with or without notice.
EEO Statement
Allen Matkins is an Equal Opportunity Employer and does not discriminate based on various characteristics prohibited by law.
Compensation
Allen Matkins offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $50,000 – $75,000 per year. Actual salary will depend on several factors.
#J-18808-Ljbffr
Title: Office Coordinator
Company: Jobleads-US
Location: San Francisco, California, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Administrative Management, Business Administration)
