Overview
Office Coordinator Jobs in San Ramon, CA at KB Home
Title: Office Coordinator
Company: KB Home
Location: San Ramon, CA
About KB HomeKB Home is one of the largest and most recognized homebuilders in the United States and has built over 650,000 quality homes in our more than 60-year history. Today, KB Home operates in 45 markets from coast to coast. What sets KB Home apart is the exceptional personalization we offer our homebuyers from those buying their first home to experienced buyers allowing them to make their home uniquely their own, at a price that fits their budget. As the leader in energy-efficient homebuilding, KB Home was the first builder to make every home it builds ENERGY STAR� certified, a standard of energy performance achieved by fewer than 10% of new homes in America, and has built more ENERGY STAR certified homes than any other builder. An energy-efficient KB home helps lower the cost of ownership and is designed to be healthier, more comfortable and better for the environment than new homes without certification. We build strong, personal relationships with our customers so they have a real partner in the homebuying process. As a result, we have the distinction of being the #1 customer-ranked national homebuilder in third-party buyer satisfaction surveys. Build your career with KB Home. Learn more.
JOB SUMMARY:Provide administrative support to the division office and Office Manager, facilities management, and other admin responsibilities.
Essential Duties And ResponsibilitiesSupport Regional Office Manager
Applicant tracking and pre-employment assessment administration. Help to coordinate new hire paperwork, first day experience, order/put together new hire swag, etc.
Track Sales Counselors time off and enter corrections in eTime/ADP.
Review A06 time off balance reports against RTO requests to ensure time off is available
Create and distribute monthly birthday announcements
Assist with KB Cares events/coordination
Assist with labor poster compliance tracking in division and field offices
Order ID badges for employees
Send out anniversary email reminders to managers for upcoming employee anniversaries
Create and update field safety binders, as needed
Reception/Administrative Duties
Responsible for main reception/supply/copier areas for office
Manage office supplies inventory for all office and field employees, assist with PPE supply inventory management and distribution
Process and distribute all incoming mail, receive and distribute deliveries, coordinate overnight packages, and same-day courier services
Manage and update division contact/phone lists
Order business cards for South Bay and North Bay divisions, order letterhead/envelopes
Submit vendor number requests for new hires and new vendors
Disburse memorandums and emails relating to office procedures and reminders
Code invoices specifically for office & sales related items
Coordinate office maintenance with property management company
Assist with division projects/events as needed
General office duties as assigned, such as, maintaining breakroom, common office space, etc.
Misc. Administrative
Place bi-monthly Staples orders for sites, sales, and main offices
Place KB wear gear for Sales teams in South Bay and North Bay divisions
Provide administrative support with spreadsheet generation, photocopying, report compilation, archive file management, scheduling meetings, and assistant other departments if needed
Education/Experience/Minimum Requirements
Education
High school diploma or equivalent required
A…
