Overview
Office Coordinator Jobs in New York, NY at Robert Half
Title: Office Coordinator
Company: Robert Half
Location: New York, NY
We are looking for a dependable Office Coordinator to provide day-to-day administrative and workplace support for a busy office. This Contract position is ideal for someone who enjoys creating an organized, welcoming environment, balancing front-desk interaction with behind-the-scenes coordination, and helping teams stay productive. The role requires a detail-focused, service-minded individual who can work on-site part time and adapt to changing office needs over the course of the assignment.
Responsibilities:
• Welcome guests and employees, respond to visitor needs, and assist with office access, identification, and security-related coordination.
• Track inventory levels and replenish workplace, kitchen, and breakroom items to keep the office stocked and operating smoothly.
• Refresh shared kitchen areas each day by maintaining beverage, snack, and water supplies.
• Arrange service requests and follow up on facility issues, repairs, and general office upkeep with building contacts.
• Support the planning and setup of team gatherings, catered lunches, and client-facing meetings.
• Keep conference rooms, reception, and other common areas neat, functional, and ready for daily use or special events.
• Restore office spaces after meetings or events by handling light organization and resetting shared areas.
• Manage the office calendar and help coordinate schedules for shared spaces and workplace activities.
• Partner with property management on drills, required building communications, and other site-related logistics.
• Provide administrative assistance to senior leaders, including meeting coordination, travel support, and meal arrangements when needed.
• At least 2 years of experience in office support, reception, or administrative coordination.
• Strong organizational skills with the ability to manage multiple tasks and shifting priorities independently.
• Clear written and verbal communication skills and a detail-oriented, customer-focused approach.
• Basic proficiency with Microsoft Word and Outlook, along with familiarity using Slack and Google Drive.
• Experience handling front-desk responsibilities, calendar coordination, and general clerical tasks.
• Ability to lift and move packages or office deliveries weighing up to 20 pounds.
• Availability to work on-site in New York, New York approximately 25 to 29 hours per week for a 1 to 3 month assignment.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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