Overview
Office Coordinator Jobs in Al Khobar, Eastern, Saudi Arabia at Takamul AlOula Facility Management تكامل الأولى لإدارة المرافق
Title: Office Coordinator
Company: Takamul AlOula Facility Management تكامل الأولى لإدارة المرافق
Location: Al Khobar, Eastern, Saudi Arabia
Job Description:
TOFM is currently recruiting an Office Coordinator. The ideal candidate will have a minimum of 3 years’ experience in office administration or a similar coordination role, along with strong organizational and multitasking abilities.
Essential Job Functions:
Provide day-to-day administrative support to the GM and the team.
Manage the association’s office operations, including scheduling, filing, and correspondence.
Handle member inquiries and maintain up-to-date membership records.
Coordinate meetings, including preparing agendas, minutes, and follow-ups.
Assist in the planning and organization of events, conferences, and workshops.
Oversee recording and maintaining financial records, entries and reconciliations.
Oversee the association’s communication channels, including answering phones and managing emails.
Assist in preparing reports, presentations, and communication materials for internal and external stakeholders.
Maintain and update databases, ensuring accurate and timely information is available.
Coordinate travel and accommodations for staff and board members as needed.
Ensure the office is well-stocked and operational, managing supplies and equipment.
Assist in managing social media accounts and updating the website with relevant news and announcements
Education and Experience Requirements:
Diploma or certificate in office administration, business, or a related field.
3+ years of experience in an office administration or coordinator role.
Strong organizational and multitasking skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with membership databases and accounting systems is an asset.
Excellent communication and customer service skills.
Ability to work independently and as part of a team.
Knowledge, Skills, & Attributes:
Detail-oriented with strong time management abilities.
Effective problem-solving skills.
Professional demeanor and interpersonal skills.
Ability to manage multiple priorities and deadlines efficiently.
