Office Coordinator

Overview

Office Coordinator Jobs in Greater St. Louis at RJP Electric

Title: Office Coordinator

Company: RJP Electric

Location: Greater St. Louis

Be the First Impression of RJP Electric

At RJP Electric, we believe the people who walk through our doors should immediately know they’re dealing with a company that values professionalism, teamwork, and excellence.

We’re looking for an Office Coordinator who enjoys keeping people organized, anticipating needs, solving problems before they become problems, and making every customer, visitor, applicant, and employee feel welcome.

In this highly visible role, you’ll serve as the face of our company while providing direct administrative support to our leadership team and helping keep our office operating smoothly every day. You’ll also work closely with our Manager of Project Administration, Accounting, and other departments to ensure our team has the support they need to succeed.

If you enjoy variety, take pride in staying organized, communicate professionally, and like making things run smoothly behind the scenes, we’d love to meet you.

What You’ll Do

Every day will look a little different, but your responsibilities will include:

Create an Outstanding First Impression

• Welcome customers, visitors, applicants, vendors, and employees with professionalism and warmth.
• Answer incoming telephone calls, gather relevant information, and direct callers to the appropriate team member.
• Accurately relay messages and respond to general inquiries.
• Maintain a clean, organized, and professional front office area.
• Manage visitor access and follow established company security procedures.

Support the President/CEO

• Coordinate calendars, appointments, meetings, and scheduling priorities.
• Assist with organizing executive email communications and responding to routine requests as directed.
• Prepare correspondence, presentations, reports, meeting materials, and other business documents.
• Organize and maintain confidential legal, financial, and executive records.
• Handle confidential information with professionalism, discretion, and integrity.

Keep the Office Running Smoothly

• Order, receive, distribute, and maintain an appropriate inventory of office supplies.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Prepare outgoing mail and shipments.
• Maintain company directories, telephone lists, and administrative records.
• Create, update, organize, and retrieve electronic and physical files.
• Assist departments with administrative projects, document preparation, and other office needs.

Support Accounting

• Enter basic information and prepare simple reports as requested.
• Help ensure accounting records are complete, accurate, organized, and accessible.

Coordinate Company Events

• Assist with planning employee events, meetings, training sessions, customer functions, and other special events.
• Research and coordinate vendors, catering, supplies, and event logistics.
• Manage invitations, attendance lists, and event communications.
• Assist with event setup and breakdown as needed.

What Makes You Successful

You are someone who:

• Takes pride in staying organized and following through.
• Notices details that others may overlook.
• Can manage several priorities while maintaining accuracy and professionalism.
• Anticipates needs and takes initiative.
• Enjoys helping people and creating a welcoming environment.
• Communicates professionally with employees, customers, vendors, and company leaders.
• Understands the importance of confidentiality.
• Takes ownership of your responsibilities and follows tasks through to completion.
• Enjoys being part of a collaborative team and supporting a variety of administrative needs.

 

Qualifications

Required

• High school diploma or GED.
• Three or more years of experience in office administration, executive support, reception, customer service, or a related administrative role.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and follow-through abilities.
• Exceptional attention to detail and accuracy.
• Proficiency with Microsoft Outlook, Word, Excel, and Teams.
• Ability to handle confidential information with discretion and professionalism.

Preferred

• Experience supporting executive leadership.
• Experience in construction, engineering, professional services, or a similar industry.
• Basic accounting or bookkeeping experience.
• Experience coordinating meetings, employee events, or special projects.

 

Why Join RJP Electric?

We are not just growing, we are investing in our people and our future.

Since 1995, RJP Electric has earned a reputation for delivering high-quality electrical solutions throughout the Greater St. Louis region. As a certified woman- and minority-owned business, we’re proud of the relationships we’ve built with our customers, the work we perform, and the people who make our success possible.

Recently relocated to our brand-new headquarters in Affton, you’ll work in a modern office designed to support collaboration, employee development, and future growth.

We offer:

• $27.00-$30.00 per hour, depending on experience.
• 100% employer-paid medical, dental, vision, and life insurance.
• Paid Time Off.
• Paid Sick Leave.
• 401(k) and Profit-sharing program.
• Professional development opportunities.
• A modern office environment.
• A collaborative, people-first culture.
• Employee appreciation events and company activities.
• The opportunity to grow with one of the St. Louis region’s leading electrical contractors.

At RJP Electric, every employee contributes to our success, whether leading a project in the field, supporting our customers, or welcoming someone through our front door.

If you’re looking for a role where you can make a meaningful impact every day, represent a company you can be proud of, and help build an exceptional workplace, we’d love to hear from you.

RJP Electric is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status under applicable law.