Overview
Office Coordinator Jobs in Greater Milan Metropolitan Area at GIMDERMA Global
Title: Office Coordinator
Company: GIMDERMA Global
Location: Greater Milan Metropolitan Area
At GIMDERMA, we are committed to innovation, excellence and international growth in the aesthetic medicine industry.
We are currently looking for an organised, proactive and detail-oriented Office Coordinator to join our team and contribute to creating an efficient, welcoming and professional working environment.
The Office Coordinator represents the first point of contact for the company and plays a key role in supporting daily operational and administrative activities across departments.
Key Responsibilities
- Act as the first point of contact for visitors, customers, partners and suppliers, ensuring a professional company image.
- Manage daily office operations, including calls, correspondence, calendars, meetings and reception activities.
- Provide cross-functional administrative and operational support to internal departments.
- Coordinate document management, filing activities and preparation of company materials and presentations.
- Support external administrative activities, including document processing, official procedures and coordination with external entities when required.
- Oversee incoming and outgoing shipments, ensuring proper tracking and coordination.
- Maintain organised storage and inventory operations, including stock organisation, product labelling, inventory tracking and ensuring accuracy between physical stock and digital records.
- Oversee relationships with external suppliers and general office services.
- Monitor office supplies and support purchasing activities.
- Support the organisation of internal meetings, training sessions, company visits and international events.
- Ensure an organised, efficient and confidential working environment in compliance with company procedures.
Please note that additional tasks may be assigned according to operational requirements, always in line with the role and professional profile.
Requirements
- Previous experience in a similar administrative or coordination role.
- Excellent organisational and multitasking skills.
- Strong communication and interpersonal abilities.
- Professional attitude and problem-solving mindset.
- Ability to work independently and manage priorities efficiently.
- Practical and hands-on attitude, with willingness to support operational tasks when needed.
- Good knowledge of Microsoft Office Suite and digital tools.
- Fluent English required; additional languages are considered a plus.
- Attention to detail, reliability and discretion.
What We Offer
- Opportunity to join a fast-growing international company.
- Dynamic and collaborative working environment.
- Exposure to international projects and events.
- Professional growth opportunities within the organisation.
If you are passionate about organisation, communication and creating efficient working environments, we would love to hear from you.
