Overview
Office Coordinator (Beauty Brand) Jobs in New York City Metropolitan Area at The Talent Magnet
Title: Office Coordinator (Beauty Brand)
Company: The Talent Magnet
Location: New York City Metropolitan Area
Our client, an incredible Beauty Brand in midtown NYC is actively seeking Office Administrator & Culture Coordinator
Possible Temp To Perm — <<< FOOT IN THE DOOR OPPORTUNITY >>>
Every great organization has someone who keeps the trains running on time, solves problems before they become problems, and creates an environment where employees, clients, and visitors feel welcomed, supported, and inspired.
If you're someone who loves variety, takes pride in making things run smoothly, and enjoys helping others succeed, we'd love to meet you!!
What You'll Be Responsible For:
Creating a Best-in-Class Office Experience. Serve as the first point of contact for employees, clients, candidates, and visitors. Create a welcoming, professional, and positive office environment. Maintain organized office spaces, conference rooms, kitchen areas, and inventory storage.
Office Operations & Administration
Manage day-to-day office operations to ensure the workplace functions seamlessly. Coordinate office supplies, equipment, shipping, mail, vendor relationships, maintenance requests, and general office services. Act as the primary liaison with building management and service providers.
People & Culture Initiatives
Provide administrative support for various HR-related activities, including onboarding, employee communications, and personnel administration. Assist in planning employee events, celebrations, team gatherings, and culture-building initiatives. Help foster a workplace culture that is collaborative, engaging, and supportive
What Makes You Successful
You are someone who naturally takes ownership, anticipates needs, and enjoys being the person others depend upon. You are comfortable juggling multiple priorities, remain calm under pressure, and genuinely enjoy helping
The ideal candidate is:
Highly organized and detail-oriented
Energetic, positive, and professionalResourceful and solutions-oriented
Comfortable working independently with minimal supervision
Adaptable and capable of managing changing priorities
A strong communicator who builds relationships eaily
Qualifications:
Bachelor's Degree preferred
Previous experience in office administration, executive support, office management, or a related
role
Excellent organizational, planning, and project coordination
Exceptional time management and multitasking abilities
Strong problem-solving capabilities and attention to detail
Excellent verbal and written communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience supporting HR functions is a plus
