Overview
Office Coordinator – Human Resources Jobs in Chesapeake, VA at City of Chesapeake
Position Information
Working Title of Vacant Position
Office Coordinator – Human Resources
Job Type
Full Time
Posting Type
Public
Number of Vacancies
1
Department
HUMAN RESOURCES
Division
HUMAN RESOURCES
Requisition Number
2025285
Number of hours worked per week
40
Work Schedule
Monday – Friday (8:00am-5:00pm). Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Work Site Location
Chesapeake, VA
Position Driving Requirement
O – Occasional
Pay Grade
GE05
Pay Basis
Semi-Monthly
Advertised Salary
Starts at $39,736. Salary will be commensurate with experience and qualifications
Job Description
The City of Chesapeake is seeking a detail-oriented, organized, and adaptable Office Coordinator to join our Human Resources team. This position plays a vital role in ensuring smooth day-to-day administrative operations and supports a high-performing department that values courtesy, attentiveness, responsiveness, empowerment, and stewardship.
Position Summary:
The Office Coordinator performs a variety of administrative tasks and services to support the efficient and effective operations of the Human Resources Department. This position will also serve as the direct supervisor for the Office Specialist position, providing leadership, guidance, and support to ensure the delivery of high-quality administrative services. The ideal candidate will possess excellent communication and organizational skills, be comfortable multitasking in a fast-paced environment, and demonstrate initiative and professionalism in every task.
Key Responsibilities:
Supervise the Office Specialist, including assigning tasks, providing direction, and evaluating performance.
Operate a multi-line phone system, routing calls to appropriate personnel or departments.
Provide clerical and administrative support to HR staff.
Assist with new hire onboarding tasks including background check paperwork, badge preparation, and fingerprint processing.
Respond to routine inquiries from applicants and employees regarding policies, benefits, and hiring processes.
Process and pay invoices; create requisitions for purchase orders.
Maintain accurate and up-to-date HR files and records, ensuring confidentiality and proper organization.
Assist in coordinating department events such as benefits enrollment, staff meetings, training sessions, and recognition events.
Manage training class logistics including setup, attendance tracking, and certificate distribution.
Maintain and order department office supplies.
Process employment verifications not handled via The Work Number.
Assist with compiling data for subpoenas and FOIA requests.
Perform additional duties as assigned.
Qualifications:
Excellent verbal and written communication skills.
Strong interpersonal skills with a focus on tact, professionalism, and discretion.
High attention to detail and exceptional organizational skills.
Ability to adapt to changing priorities and meet deadlines in a fast-paced environment.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.).
Ability to quickly learn and work with systems such as PeopleSoft, Laserfiche, MUNIS, and Applicant Tracking System.
Prior office or administrative support experience required; supervisory experience preferred.
Join a team that’s dedicated to serving the City of Chesapeake with excellence. Apply today to become our next Office Coordinator in Human Resources!
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks.
Required Qualifications
VOCATIONAL/EDUCATIONAL REQUIREMENT:
Requires any combination of education and experience equivalent to an associate’s degree in word processing, secretarial skills, or a closely related field.
EXPERIENCE REQUIREMENT:
In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support.
SPECIAL CERTIFICATIONS AND LICENSES:
Requires valid driver’s license and driving record in compliance with City Driving Standards.
SPECIAL REQUIREMENTS:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Preferred Qualifications
Posting Detail Information
Job Open Date
06/03/2025
Job Close Date
06/10/2025
Open Continuous
Special Instructions to Applicants
This is an on-site position not eligible for remote work.
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
S=Sedentary – Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Occasionally- Up to 1/3 of the time.
Sitting
Continuously- 2/3 or more of the time.
Walking
Frequently- From 1/3 to 2/3 of the time.
Lifting
Occasionally- Up to 1/3 of the time.
Lifting Amount
Exerting up to 20 lbs
Carrying
Occasionally- Up to 1/3 of the time.
Carrying Weight
Exerting up to 20 lbs
Pushing/Pulling
Occasionally- Up to 1/3 of the time.
Pushing/Pulling Weight
Exerting up to 20 lbs
Reaching
Frequently- From 1/3 to 2/3 of the time.
Handling
Frequently- From 1/3 to 2/3 of the time.
Fine Dexterity
Frequently- From 1/3 to 2/3 of the time.
Kneeling
Rarely- Less than 1 hour per week.
Crouching
Rarely- Less than 1 hour per week.
Crawling
Never- Never occurs.
Bending
Occasionally- Up to 1/3 of the time.
Twisting
Occasionally- Up to 1/3 of the time.
Climbing
Rarely- Less than 1 hour per week.
Balancing
Never- Never occurs.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Continuously- 2/3 or more of the time.
Foot Controls
Continuously- 2/3 or more of the time.
Machines, Tools, Equipment and Work Aids Used
Computer, Xerox Workcentre, Laserfiche Scanner, Telephone, Audio/Video Equipment.
Protective Equipment Required
No
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
N = Never
Electrical Hazards
N = Never
Fire Hazards
N = Never
Explosives
N = Never
Communicable Diseases
N = Never
Physical Danger or Abuse
N = Never
Other
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
D = Daily
Extreme Temperatures
S = Seasonally
Noise and Vibration
S = Seasonally
Fumes and Odors
S = Seasonally
Wetness/Humidity
S = Seasonally
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Occasionally- Up to 1/3 of the time.
Emergency Situations
Occasionally- Up to 1/3 of the time.
Frequent Change of Tasks
Occasionally- Up to 1/3 of the time.
Irregular Work Schedule/Overtime
Rarely- Less than 1 hour per week.
Performing Multiple Tasks Simultaneously
Frequently- From 1/3 to 2/3 of the time.
Working Closely with Others as Part of a Team
Frequently- From 1/3 to 2/3 of the time.
Tedious or Exacting Work
Frequently- From 1/3 to 2/3 of the time.
Noisy/Distracting Environment
Occasionally- Up to 1/3 of the time.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
Will be working closely with Supervisor and co-workers on many different tasks.
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
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Title: Office Coordinator – Human Resources
Company: City of Chesapeake
Location: Chesapeake, VA
