Overview
Office Facilities & Administration Administrator Jobs in Singapore, Singapore at Samsung Electronics Singapore
Title: Office Facilities & Administration Administrator
Company: Samsung Electronics Singapore
Location: Singapore, Singapore
Samsung Electronics Singapore Pte Ltd ( Device Solution) is a global leader in Semiconductor technology that drives the world’s most advanced semiconductors, and device‑solutions technologies. We are looking for an experienced Senior Administrator / Assistant Manager that will be responsible for the end‑to‑end general office administration of our regional office. The role is a blend of office & facilities management ( include fire safety and security), administration & coordination and office support. The incumbent will ensure that the workplace runs safely, efficiently, and in full compliance with corporate policies and local regulations, thereby enabling the business to focus on its core technology‑driven objectives. Incumbent needs to be comfortable with a 2 year employment contract (renewable).
Area Specific Duties :
Facilities & Supplies
• Monitor inventory of stationery, and cleaning supplies; place purchase orders
• Conduct regular inspections of office spaces; report and coordinate repairs with building management and service vendors.
• Maintain an asset register for furniture, printers, and AV equipment.
• Upkeep of all office facilities and equipment
Office Housekeeping & Safety
• Oversee daily cleaning schedules and ensure adherence to safety, security and housekeeing standards.
• Conduct monthly safety checks (e.g., fire extinguishers, emergency exits, stair railings) and coordinate corrective actions.
• Maintain records of safety incidents, follow up on corrective actions, and support internal audits.
Invoicing & Administration
• Receive, verify, and code vendor invoices; ensure timely payment in line with policy.
• Prepare and submit approval request or expense reports, track monthly office spend, and prepare variance summaries
• Maintain robust documentation and filing system
General Administration
• Draft and circulate internal communications, memos, and announcements.
• Assist HR with onboarding paperwork, ID badge issuance, and workstation allocation.
• Travel arrangement management
Process and Office environment Improvement
• Identify opportunities to streamline workflows, propose cost‑saving measures, and help implement SOPs or other office improvements projects
AREA OF RESPONSIBILITIES:
- Office and Facilities Management
- Office Security, Housekeeping & Fire Safety
- Office Supplies & Inventory Control
- Procurement & Vendor Invoice Managemen
- General Admin Duties & Office improvement projects
- Travel arrangement and Management
QUALIFICATIONS & REQUIRED SKILLS:
- Diploma in business administration or equivalent
- At least 5 years of General administration experience
- Proficient with MS and Excel
- Good Team player
- Detail oriented with good organizational skills
- Ability to multi-task and adapt to changing priorities
- Ability to work independently with minimum supervision
- Incumbent is able to accept 2 year contract employment terms ( renewable)
