Overview
Office & Inventory Assistant – Grocery Retail Jobs in Houston, TX at Subhlaxmi Grocers
We are looking for a reliable, organized and detail-oriented Office & Inventory Assistant to support the day-to-day administrative, inventory and pricing operations of our busy Indian grocery store.
This position is ideal for someone who is comfortable working with computers, numbers, invoices and inventory and can accurately maintain product and pricing information in our POS system.
This is not a formal accounting position, but the candidate should be comfortable with basic bookkeeping, invoices, purchase costs, selling prices and sales reports.
Key ResponsibilitiesPOS, Pricing & Inventory
- Enter and update products in the POS system
- Update product cost and selling prices
- Review vendor price changes and update retail pricing accordingly
- Create and print shelf labels and price tags
- Verify that shelf prices match POS prices
- Maintain accurate product descriptions, SKUs, UPCs and pricing information
- Assist with inventory adjustments and corrections
- Identify pricing and inventory discrepancies and report them to management
- Help maintain accurate inventory records
- Assist with physical inventory counts when required
Invoices & Basic Bookkeeping
- Enter and process vendor invoices
- Review invoices for quantities, costs and discrepancies
- Organize purchase invoices and supporting documents
- Perform basic bookkeeping and data-entry functions
- Maintain organized electronic and physical records
- Assist with tracking vendor payments and outstanding invoices
- Reconcile basic invoice and purchasing information
- Communicate discrepancies to management
Sales & Reporting
- Generate daily, weekly and monthly sales reports
- Prepare sales performance reports for management
- Review sales information by department, category or product
- Assist management in identifying fast-moving and slow-moving products
- Prepare basic Excel spreadsheets and reports
- Maintain pricing and inventory-related reports
- Assist with other administrative reports as requested
Customer / Wholesale Invoicing
- Create customer invoices when required
- Prepare sales invoices and proforma invoices
- Verify product quantities, pricing and customer information
- Print/email invoices and supporting documents
- Maintain organized records of completed transactions
General Office Support
- Data entry and filing
- Maintain organized digital and paper records
- Answer basic phone or email inquiries when required
- Coordinate with store management, cashiers, receiving and other departments
- Assist with miscellaneous office and administrative duties
- Help management with special projects as needed
Qualifications
- Previous experience in office administration, inventory, bookkeeping, data entry, retail or grocery operations preferred
- Comfortable using computers and learning new software
- Working knowledge of Microsoft Excel
- Experience with POS or inventory-management systems is a strong plus
- Basic understanding of invoices, purchase costs, selling prices and margins
- Strong numerical and data-entry skills
- Excellent attention to detail and accuracy
- Organized and able to manage multiple tasks
- Able to work independently with limited supervision
- Good communication skills
- Able to read and communicate effectively in English
- Hindi, Gujarati or other language skills are a plus
- Familiarity with Indian grocery products and brands is a strong plus
- Must be legally authorized to work in the United States
- Reliable transportation required
Ideal Candidate
We are looking for someone who is very accurate and comfortable with numbers and computers.
The ideal candidate should be able to receive a vendor invoice, verify the information, enter or update product costs in the system, update selling prices when necessary, generate price tags and make sure the information in our POS system is correct.
You should also be comfortable generating basic sales and inventory reports for management.
Previous Indian grocery experience is especially valuable because familiarity with Indian brands, product sizes, grocery categories and terminology will make it easier to learn our inventory.
Schedule
Full-Time or Part-Time positions will be considered.
Part-time candidates should preferably be available approximately 20–30 hours per week.
Daytime and weekday availability is preferred, although some flexibility may be available.
What We Offer
- Competitive hourly pay based on experience
- Full-time or part-time opportunities
- Stable work environment
- Employee discount
- Opportunity to learn grocery purchasing, inventory and store operations
- Opportunity for increased responsibility and advancement
Currently working in grocery retail, inventory, bookkeeping or office administration? Confidential applications are welcome.
Please apply with your resume or work history and include:
- Previous office/inventory/bookkeeping experience
- Computer and Excel experience
- Any POS or inventory software experience
- Current availability
- Expected hourly pay
- Earliest available start date
Pay: $16.00 – $19.00 per hour
Expected hours: 15.0 – 20.0 per week
Work Location: Hybrid remote in Houston, TX 77074
Title: Office & Inventory Assistant – Grocery Retail
Company: Subhlaxmi Grocers
Location: Houston, TX
Category:
