Overview
Office Manager Jobs in Waltham, MA at Boston Engineering Corporation
Full Job Description
Company Description
Boston Engineering improves the way people work and live through innovative product design and novel engineering. We are product designers and engineers for the Medical, Industrial, Commercial, and Defense sectors. Experts in robotics, motion control and embedded systems, DFX, and digital transformation, we are ISO 9001 and ISO 13485 certified. Seeking innovative, passionate self-starters who are looking to work in an environment where curiosity and drive are encouraged and rewarded. Founded in 1995, we are located in Waltham, MA.
Job Description
Boston Engineering is seeking an experienced Office Manager to oversee day-to-day administrative operations and provide high-level executive support. This role requires a proactive, organized individual who thrives in a fast-paced environment and can work independently with minimal supervision. The ideal candidate will demonstrate professionalism, discretion, flexibility, and resourcefulness while interacting with all levels of staff.
Front Office Operations
Manage office and kitchen supply inventory and ordering
Serve as the primary contact with building management and external vendors
Plan and coordinate internal company events
Welcome visitors and prepare meeting spaces
Coordinate catering for breakfast/lunch meetings, including setup and cleanup
Handle incoming/outgoing mail and shipping logistics
Arrange travel accommodations as needed
Provide administrative support for cross-departmental initiatives
Accounts Payable & Receivable
Enter and manage accounts payable and receivable transactions
Investigate and resolve vendor or customer billing issues
Process employee expense reports
Perform collections outreach as needed
Enter and maintain purchase orders
Human Resources Support
Maintain employee training and compliance records
Assist in managing and updating employee personnel files
Assist with new employee onboarding
Qualifications
Associate’s or Bachelor’s degree in Business or related field preferred
3–5 years of office management and accounting experience
Proficiency in Microsoft Office (Word, Excel); experience with Unanet a plus
Strong communication and writing skills
Excellent attention to detail and sound decision-making skills
Proven ability to manage a busy office calendar and multiple priorities
Professional and confident in working with senior leadership
Additional Information
Reports to: Controller
Location: Office-based role in Waltham, MA
Salary range: $55,000-$65,000 per year. The final salary offer will be based on individual education, skills, and experience.
We offer a comprehensive employee benefits plan, including a matching 401(k) plan, in an open and energetic working environment that fosters an entrepreneurial team spirit.
This role is restricted to US persons (i.e., US citizens, permanent residents, and other protected individuals under the Immigration and Naturalization Act, 8 USC 1324b(a)(3)) due to access to export-controlled technology. Boston Engineering will require proof of status prior to employment.
**Your application will not be considered complete without a submitted writing sample.**
All your information will be kept confidential according to EEO guidelines.
Title: Office Manager
Company: Boston Engineering Corporation
Location: Waltham, MA
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