Overview
Office Manager Jobs in Boston, Massachusetts, USA at Syntagma Group
Job Title:Office Manager
Location:Boston, MA
Overview:
We are seeking a proactive and experienced Office Manager to oversee the daily operations of our Boston office. The ideal candidate will have 3+ years of experience in office management and a proven ability to create an efficient, organized, and welcomingwork environment. This role is critical in ensuring the smooth functioning of office operations, managing administrative tasks, and supporting team productivity and morale.
Key Responsibilities
1. Office Operations Management:
Oversee all aspects of office operations, including facilities management, vendor relationships, and supply inventory.
Maintain a clean, organized, and professional office environment, ensuring all equipment is functional and supplies are stocked.
Coordinate office layout, seating arrangements, and moves as needed to accommodateteam growthand changes.
2. Administrative Support:
Manage calendars, schedule meetings, and provide administrative support to executives and team members.
Assist with the preparation of presentations, reports, and other documents.
Handle incoming and outgoing communications, including mail, phone calls, and email inquiries.
3. Event Planning and Coordination:
Plan and coordinate office events,team-building activities, and celebrations to foster apositive workplace culture.
Organize meetings, conferences, and company-wide gatherings, including catering and logistics.
4. Vendor andBudget Management:
Manage relationships with vendors and service providers, negotiating contracts and ensuring quality service.
Oversee office budgets, track expenses, and identify cost-saving opportunities.
Approve and process invoices, expense reports, and payments related to office operations.
5. Compliance and Safety:
Ensure compliance with local regulations, building codes, and company policies.
Oversee office health and safety initiatives, including emergency preparedness and ergonomic assessments.
Manage and maintain confidentiality of sensitive documents and records.
6.Team Leadership:
Supervise and mentor administrative staff, ensuring high performance andprofessional development.
Serve as the primary point of contact for office-related questions, concerns, and requests.
Foster a welcoming andinclusive workplaceenvironment, promotingcollaborationand team morale.
Qualifications:
Education:Bachelors degree in Business Administration, Office Management, or a related field preferred.
Experience:Minimum of 3+ years of office management or administrative experience in a professional setting.
Strong organizational andmultitaskingskills, with the ability to prioritize and manage competing demands.
Excellentcommunicationand interpersonal skills, with a customer-service mindset.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
Experience managing budgets, vendors, and office-related contracts.
Knowledge of local regulations and best practices for office operations and workplace safety.
Demonstrated ability to work independently and as part of a team in afast-paced environment.
Benefits:
Competitive salarycommensurate with experience.
Comprehensive benefits package, including health insurance, retirement plans, andpaid time off.
Professional development opportunitiesand training programs.
Collaborativeand supportivework environment.
Convenient office location in the heart of Boston, with access …
Title: Office Manager
Company: Syntagma Group
Location: Boston, Massachusetts, USA
Category: Administrative/Clerical, Management
