Overview
Office Manager Jobs in Orlando, FL at Bijoux Med Spa
“`Duties“`
Support human resources functions, including employee onboarding, benefits administration, and record keeping
Overseeing the recruitment, training and scheduling of staff members.
Keeping records of employee files including but not limited to employment agreements, tax forms, licenses, and trainings
Collecting and submitting payroll (distrubuting and collecting employee I-9’s and W-2’s and submitting them to the IRS, calculating gross pay, submitting to payroll company)
Running monthly collection reports of service providers.
Assisting in putting together quarterly performance reviews for staff members.
Manage vendor relationships and negotiate contracts as necessary
Assist with budgeting and financial management tasks, such as tracking expenses and processing invoices.
Assist in managing the spa’s budget, including revenue generation, expense control, pricing strategies, and financial reporting. This may involve overseeing sales targets, expense tracking, and profitability analysis.
Quarterly review of supply list to check for better pricing between different vendors.
Oversee office supplies inventory and place orders as needed
Keeping track of retail inventory weekly
Help ensure compliance with relevant laws, regulations, and industry standards, particularly those related to medical spa treatments, licensure, sanitation, and patient privacy (HIPAA compliance).
Maintain and update calendars, ensuring accuracy and timeliness
Handle incoming and outgoing correspondence, including mail, email, and phone calls
Collaborating with clients to understand their needs and goals and recommending appropriate treatments or services.
Identifying opportunities for growth and expansion, such as introducing new services, expanding client demographics, or forming partnerships with medical professionals or other businesses.
Running Payroll
“`Skills“`
– Strong organizational skills with the ability to prioritize tasks effectively
– Proficient in office management software and tools, such as Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks
– Excellent calendar management skills to coordinate schedules and appointments
– Knowledge of clinical procedures and front desk operations
– Experience in vendor management and contract negotiation
– Familiarity with budgeting processes and financial management principles
– Basic understanding of human resources practices and procedures
Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
Summary
As an Office Manager, you will be essential in overseeing daily office operations and ensuring a smooth workflow. You will utilize your core skills in office management, communication, and organization to support administrative functions. Your premium skills in budgeting, vendor management, and human resources will enhance operational efficiency. Additionally, your relevant experience with front desk duties and Microsoft applications will help maintain a professional environment. Join our team to contribute to our organizational success and foster a productive workplace. Experience in medical billing is a plus.
There is opportunity for Bonuses in addition to base salary
Job Type: Full-time
Pay: From $60,000.00 per year
Benefits:
Employee discount
Schedule:
8 hour shift
Monday to Friday
No weekends
Work Location: In person
Title: Office Manager
Company: Bijoux Med Spa
Location: Orlando, FL
Category:
