Overview
Office Manager Jobs in East Hampton, CT at Clean Cut Painting LLC
Company Overview
Clean Cut Painting LLC is a high-end painting contractor dedicated to delivering exceptional quality and service to our residential and commercial clients. Our commitment to excellence and attention to detail sets us apart in the painting industry. A
Summary
We are seeking an Office Manager to join our team at Clean Cut Painting LLC. This pivotal role will be based in our office and will involve overseeing daily operations, managing schedules, and ensuring smooth communication within the team. Your contributions will be essential in maintaining our high standards of service.
Responsibilities
Office Administration
Answer the Office Phone
Human Resources
On Board new subcontractors
Onboard new W-2 Painters
Oversee the hiring of painters
Post ads as directed
Screen Painters
Schedule candidate interviews with owner
Payroll
Modify and approve weekly timesheets
Submit payroll
Manage PTO
Manage time off requests
Project Support
Customer Communication
Insure an excellent customer experience following the customer communication procedures
Solve customer issues independently
Insure customers receive daily update communication
Project Administration
Initiate Pre-job process
Create job documents in Monday.com
Send welcome e-mail to customer
Insure all documents, deposit, and color schedule are received
Communicate with the field as directed
Resolve field issues independently
Scheduling
Support the operations department in creating daily schedule
Monitor weather and have rain days projects in queue
Bookkeeping
QBO
Project Invoicing
Ensure Hub Doc is current and accurate
Pay bills
Manage AR
Reporting
Input data into job profitability worksheet weekly upon completion
Input Financial Monitoring Worksheet data Monthly
Submit AP, AR, and cash flow projection to owner weekly
Hours:
8am-4:30 Monday through Friday
Compensation:
$25/hr
Benefits:
5 days PTO (vacation, personal, sick) per year
6 paid holidays
Bonus Program
Direct calls to proper department/person
Estimate Requests
Document RFP using script
Ask qualifying questions
Schedule Estimates in YCBM or other
Ordering
Order office supplies as needed
Order shop supplies as needed
Order paint for delivery as directed
Order equipment as directed
File Organization
Keep electronic files up to date including:
Vendors
Receipts
Customers
Job Documents
Employee Files (See HR)
Technology
Participate in problem solving using technology including selection, trial, and onboarding of technology solutions.
Marketing Support
Manage marketing calendar
Participate occasionally in industry events including trade shows and B2B events
Participate in selection and ordering of promotional items
Delivery of customer gifts as needed
Review Requests
Sales Support
Perform follow up to increase close ratios
Company Events
Plan company events as directed
Job Type: Full-time
Pay: $24.44 – $25.85 per hour
Expected hours: 40 per week
Benefits:
Flexible schedule
Paid time off
Schedule:
8 hour shift
Monday to Friday
Experience:
Construction administrative: 1 year (Required)
Ability to Commute:
East Hampton, CT 06424 (Required)
Ability to Relocate:
East Hampton, CT 06424: Relocate before starting work (Required)
Work Location: In person
Title: Office Manager
Company: Clean Cut Painting LLC
Location: East Hampton, CT
Category:
