Overview
Office Manager Jobs in San Leandro, CA at IMT Associates
IMT Associates, a private professional fiduciary practice, is seeking a full-time office manager/executive assistant to join our team. Our practice focuses on administration of trusts, estates, conservatorships and case management of elderly, mentally ill and disabled clients. We are seeking an individual who is resourceful, dependable, honest, professional, punctual, detail oriented, and organized. Our ideal candidate must also be an excellent communicator, have good time-management skills and an appreciation for ongoing professional learning.
Primary Responsibilities:
Oversee office routines to ensure smooth business operations including documenting current business processes & recommending & implementing improvements.
Administrative duties which include screening phone calls & visitors, sorting daily mail & escalating priorities, scanning, mailing critical documents, and managing multiple calendars.
Conduct screening interviews with potential clients.
Establishing and maintaining office files and archival records.
Maintaining inventory of office supplies.
Ensuring operation of office equipment, including preventive maintenance, troubleshooting and arranging for repairs.
Communicate with IT support and office staff to help maintain our computer and phone system.
Assisting case managers, fiduciaries, & the accountant with special projects as assigned including composing correspondence, generating & reviewing reports, and monthly bank reconciliations.
Skills and Qualifications:
Bachelor’s degree preferred.
Proficiency with Microsoft Office (Word, Excel, Outlook).
Expertise in office administration practices, including letter writing, phone/email communications and etiquette, and computers.
10 years of previous office administrative experience.
Demonstrated written, verbal and organizational skills.
Ability to multi-task and respond quickly and accurately in demanding situations and to work independently and be self-motivated.
Job Type: Full-time
Pay: $27.84 – $29.43 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
8 hour shift
Monday to Friday
Experience:
Office management: 10 years (Required)
Language:
English (Required)
Shift availability:
Day Shift (Required)
Ability to Commute:
San Leandro, CA 94577 (Required)
Ability to Relocate:
San Leandro, CA 94577: Relocate before starting work (Required)
Work Location: In person
Title: Office Manager
Company: IMT Associates
Location: San Leandro, CA
Category:
