Overview
Office Manager Jobs in South San Francisco, CA at TotalMed Medfi
Job Title: Office Manager
Company: TotalMed
Location: South San Francisco, CA 94080
Pay: $54/hr
Schedule: M-F 8am-5pm
6 month contract to potential hire/extension
Office Manager Responsibilities:
- Oversee the day-to-day operations of office facilities to ensure a safe and efficient working environment.
- Receive and direct incoming calls during normal business hours, including triaging inquiries about clinical trials to respective clinical counterparts.
- Receives and directs visitors, candidates, vendors, etc. to appropriate location and host employee.
- Maintains visitor log in compliance with security measures.
- Distribute security badges to visitors, issue temporary access fobs, maintains log of temporary and visitor fob use.
- Maintains and updates front desk manual.
- Maintains and updates internal phone list for local office.
- Maintains postage equipment and supplies which includes preparing and sorting incoming mail, posting of outgoing mail, and preparation of FedEx shipments.
- Purchases office and facilities supplies and manages associated expense report.
- Stocks incoming kitchen/pantry supplies, monitors use on a daily basis, replenishes as necessary.
- Inventories, places orders, stocks general office supplies.
- Prepares name plates, information packets, set up office supplies, for new hires.
- Assist with administrative support including travel, meeting support, and preparing expense reports as required.
- Assist with administrative support throughout the company including, but not limited to, filling, creating project folders, and preparing Agreement Request Forms (ARF).
- Coordinates gym waivers and security forms for employee access.
- Interfaces with building contractors and service providers as needed to maintain office operations.
- Assists in coordinating employee engagement activities in partnership with People & Performance.
- Performs end of day/week administrative duties to prepare for each new work day / week and closes out activities appropriately.
- Ensure compliance with health and safety regulations, including evacuation procedures and fire drills.
- Collaborate with IT for infrastructure optimization projects.
- Assist in onboarding new employees
Office Manager Requirements:
- High School Diploma/GED
- 5+ years front office or related experience
- Proven experience in front office management, or similar role
- Excellent organizational and multitasking abilities
- Strong communication and interpersonal skills
- Proficiency in Microsoft Office Suite, Concur and other relevant software
- Ability to work independently and as part of a team
- High level of discretion, confidentiality and social intelligence
- Strong problem solving skills
#INDREV
Pay: $54.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Office management: 5 years (Required)
Work Location: In person
Title: Office Manager
Company: TotalMed Medfi
Location: South San Francisco, CA
Category:
