Overview
Office Manager Jobs in Mobile, Alabama, USA at Norton Lilly International
Great opportunity tolearn and growby providing high-level administrative support to the executive team and chairman of the board, in conjunction with an additional lead administrator. Maintain schedules/calendars, assist with travel bookings/arrangements, conduct research, assist with company communications, act as liaison for executive team to multiple areas of the business (information requests, preparing correspondence, receiving visitors, scheduling meetings and coordinating corporate events).
Additional duties include but are not limited to:
Act as the point of contact among executives, employees, clients, and other external partners
Screen and direct phone calls and distribute correspondence
Welcome visitors on behalf of executives
Managing traditional paper and/or electronic filing systems among the executive group
Managing videoconferencing, fax communications and office equipment among the executive group
Manage internal and external communications flow in a timely and accurate manner memos, emails, presentations, reports, etc.
Manage executives calendars and set up meetings as needed
Coordinate travel and accommodation arrangements
Responsible for coordinating corporate lunches, managing corporate employee concessions, and managing corporate conference room(s)
Assist Human Resources and Marketing divisions with arranging meetings and coordinating various corporate wide events on behalf of executive team
Some basic bookkeeping for the Chairman of the Board
Abide by all company HSEQ policies and procedures
All other duties assigned
Note:
Not all aspects of the job are covered by the descriptions; additional assignments assigned as required by the needs of the operational unit, company, or as directed by the executive suite
Requirements:
High School diploma or equivalent required
Two (2) + years of experience as an Executive Assistant, Personal Assistant, Purchasing Agent, or similar role would be advantageous. However, its also a great opportunity for a recent college graduate to come in and learn all aspects of the business, with opportunity foradvancement.
Excellent MS Office knowledge, Mastery of Excel and PowerPoint considered a plus
Outstanding organizational and time management skills
Familiarity with office machines and applications
Excellent verbal and written communications skills
Discretion and confidentiality a high priority
Bilingual in Spanish (written and spoken) is highly preferred
Willing and able to travel regionally and internationally as required (Passport required)less than 10% of travel
Requires valid Drivers License with an acceptable Motor Vehicle Record (MVR)
Must be available to work a flexible schedule based on business needs, including days, occasional nights, occasional weekends, and occasional holidays
Position may change as the industry and technology evolve
Working Conditions:
The physical demands andwork environmentcharacteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
General office setting, typically the employee may sit comfortably to perform the work, usually at a computer terminal with short breaks or lunch period. At times, there may be periods of extensive walking, lifting, climbing, bending, stooping, reaching above shoulder …
Title: Office Manager
Company: Norton Lilly International
Location: Mobile, Alabama, USA
Category: Administrative/Clerical, Business
