Overview
Office Manager Jobs in Mountain View, CA at Milroy Construction Inc.
Job Summary
We are hiring an additional Office Manager / Office Administrator to support our growing team. This position will work closely with our current office staff to ensure smooth day-to-day operations while providing key support in accounting, contract administration, and general business functions. The ideal candidate is highly organized, flexible, and comfortable managing a variety of tasks in a dynamic environment.
Key Responsibilities
Collaborate with the existing office team to manage general office operations (supplies, mail, vendor coordination, etc.)
Provide administrative support to project managers and leadership, including meeting coordination and document preparation
Assist with basic accounting tasks such as expense tracking, accounts payable processing, job cost entry, and paying vendors
Support contract administration by organizing subcontractor documents, certificates of insurance, and compliance tracking
Maintain company filing systems (digital and physical) with attention to confidentiality and accuracy
Help onboard new employees and maintain personnel records in coordination with HR processes
Track licenses, registrations, and project-related documentation
Answer phones, greet visitors, and manage general correspondence
Contribute to internal process improvements and help maintain an efficient and positive work environment
Qualifications
3+ years experience in office administration, office management, or executive assistance
Strong organizational and time management skills with a proactive mindset
Excellent communication skills, both written and verbal
Proficient in Microsoft Office, and general office technology
Comfortable working as part of a collaborative administrative team
Preferred
Experience in construction, architecture, or related industries
Exposure to contracts, subcontractor compliance, or job cost accounting
Compensation & Benefits
Competitive salary based on experience
Health insurance, paid time off, and retirement plan options
Opportunity to grow with a close-knit and respected team in a thriving business
Job Type: Full-time
Pay: $65,000.00 – $110,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Life insurance
Paid time off
Referral program
Relocation assistance
Retirement plan
Vision insurance
Schedule:
Monday to Friday
Ability to Commute:
Mountain View, CA 94043 (Required)
Work Location: Hybrid remote in Mountain View, CA 94043
Title: Office Manager
Company: Milroy Construction Inc.
Location: Mountain View, CA
Category:
