Overview
Office Manager / Administrative Assistant Jobs in Boston, MA at enGene
Title: Office Manager / Administrative Assistant
Company: enGene
Location: Boston, MA
eNGENE (NASDAQ: ENGN) is a late-stage biotechnology company mainstreaming genetic medicines through the delivery of therapeutics to mucosal tissues and other organs, whose lead product candidate, detalimogene voraplasmid, is being evaluated in an ongoing pivotal study for patients with non-muscle invasive bladder cancer (NMIBC) with carcinoma in situ (Cis) who are unresponsive to BCG. Detalimogene voraplasmid was developed using enGene’s proprietary Dually Derivatized Oligochitosan (DDX) platform, which enables penetration of mucosal tissues and delivery of a wide range of sizes and types of cargo, including DNA and various forms of RNA. For more information, visit enGene.com.
ROLE
An experienced and dynamic administrative professional who excels in a fast-paced environment. You have stellar interpersonal skills, good judgment, and the ability to handle confidential information. Detail-oriented and proactive, you can manage multiple tasks and build strong relationships within the organization. This position will report to the Chief Global Commercialization Officer and provide administrative support to her and members of the Commercialization team. In addition, this role will be responsible for the office management of for enGene’s Boston Headquarters.
Essential Duties And Responsibilities
Manage day-to-day schedules in such a way that the assigned executive(s) can complete their obligations in an organized, efficient way
Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc
Ensure a strong understanding of team and executive priorities in order to manage calendar as effectively and efficiently as possible
Provide back-up to other administrative team members during vacations or absences, assisting with administrative support and management of calendars
Coordinate travel bookings (air, hotel, ground transportation and itineraries)
Assist with expense reports
Office Management:
Anticipate business needs, initiate actions and ensure the office is well organized and fully functional
Maintain office equipment and supplies and coordinate with vendors as needed
Handle incoming & outgoing mail (Including coordination of shipments and deliveries)
Manage office kitchen supplies, including regularly ordering food, snacks, and beverages to ensure a well-stocked and welcoming environment for staff
Manage office catering when needed
Conference management
Prep for office meetings to be sure the conference rooms are stocked with necessary items (water, paper, pens, markers, flip charts etc)
Organize conference rooms after meeting if needed
Maintain compliance with regulatory requirements (e.g., OSHA, FDA, or local biosafety regulations) and manage related documentation
Skills
A team player with a positive attitude and flexibility
Intuitive, self-motivating, and detail oriented
Professional with excellent communication skills
Able to work independently and handle confidential information
Required Experience & Qualifications
Bachelor’s Degree in a relevant field
5+ years of administrative or executive support experience
Proficiency in Microsoft Office
Strong organizational and communication skills
